Project and Contracts Administrator; PCA

RLM Underground was established in 2016 and specializes in underground telecom construction projects throughout the country. RLM has rapidly grown at staggering rates, leading to the expansion of its construction and operating capabilities into a full‑turnkey telecommunications contractor. Over the years, RLM has expanded its operating region, opening offices in Central Kentucky, Central Illinois, Kansas, Texas, and Arizona, while focusing on smaller Telco providers throughout those regions.

RLM Underground seeks a motivated and experienced Project and Contracts Administrator. The PCA will provide administrative and coordination support across the full project lifecycle. This role ensures projects run efficiently by maintaining accurate documentation, supporting vendor contract management processes, coordinating stakeholders, and assisting with reporting and compliance. It is a key support position bridging project operations and contract administration.

Maintain and update project documentation, schedules, and Clad projects. Create and manage trackers associated with project expenses. Assist with project setup, onboarding processes, and document control. Coordinate meetings, prepare meeting minutes, and track actions to completion. Support monitoring of project progress, budgetary information, key billing milestones, and other deliverables as needed. Assist in preparing project reports, billing reports, dashboards, and presentations for internal and external stakeholders.

Assist with cost.

Prepare, review, and manage vendor contract documentation. Train vendors on the Clad software for all invoicing. Assign vendors in Clad for invoicing procedures. Answer onboarding and invoicing questions as they arise. Track all new vendor onboards, ensuring a detailed repository of information. Track contractual obligations, deadlines, and compliance requirements. Liaise with vendors, subcontractors, and internal teams regarding contract and invoicing needs.

• Must be fluently bilingual (English/Spanish).
• Diploma, Certificate, or Bachelor's degree in Business Administration or Project Management.
• Experience in project management, contract administration, or administrative support.
• Strong organisational and multitasking abilities with excellent attention to detail.