CASUAL Administrative Assistant

Overview

Job Type
:
Part-Time Temporary

Organization
:
University of Hawai'i at Mnoa - SOEST - Hawai'i Institute of Marine Biology

Opening Date
: 1/19/26

Location
:
Kne'ohe, HI

Position Number
: CASUAL

CASUAL - Administrative Assistant

Hiring Unit
:
University of Hawai'i at Mnoa - SOEST - Hawai'i Institute of Marine Biology

Location
:
Moku o Lo'e, He'eia, Kne'ohe

Date Posted
: 01/19/26

Closing Date
: 01/20/26

Salary Range
:
Commensurate with education and experience

Work Schedule
: TBD

Type
:
Temporary

Funding
: N/A

Continuation dependent on satisfactory performance, available funds, operational needs and actual staffing requirements.

To begin approximately January 2026.

• Performs entry-level personnel, administrative, and/or fiscal support functions.
• Provides support to the HR section by performing a range of duties essential to maintaining accurate and organized confidential personnel records, technical and administrative correspondence, audit reports, and directives.
• Assists with the day-to-day operations of the personnel operations by handling confidential calls and materials, establishing and maintaining personnel files, distribute and process personnel actions, maintain detailed logs and tracking system.
• Uses HR systems (SECE and Neo Gov) for onboarding and maintaining employee records, printing and filing documents as authorized by the appropriate approving authority.
• Maintain digital document files including scanning, digital filing, implementing standardized file nomenclature and disposition of old documents in accordance with the State of Hawaii General Records Schedule.
• Accurately enters, maintains, organizes data within established databases and record-keeping systems.
• Data entry in spreadsheets, PDFs and online forms.

Notes
:
The description reflects the information provided and may include formatting artifacts from the source.