Project Coordinator; Civil Construction

Position: Project Coordinator (Civil Construction)
Overview
We are excited to announce this position as our company continues to grow. With some interesting and promising projects already in the pipeline for 2026, we are seeking an experienced and dynamic Project Coordinator to support this new growth. The Project Coordinator supports the planning, coordination, and execution of construction projects. With a civil engineering background, or relevant on the job training, they ensure technical accuracy, assist in managing project documentation, coordinate between stakeholders, and support daily site operations to help deliver projects on time, within budget, and according to quality and safety standards.

Work Environment

Office-based with frequent visits to construction sites, could also be an onsite position depending upon the project

May require extended hours based on project deadlines

Key Responsibilities
Project Coordination & Planning

Assist the Project Manager in developing project schedules, work plans, and resource allocation

Coordinate with architects, engineers, subcontractors, and suppliers to ensure timely flow of information

Help prepare project progress reports, meeting minutes, and documentation

Technical Support

Review drawings, specifications, BOQs, and technical documents for accuracy and constructability

Assist with quantity take-offs, cost estimates, and material submittals

Support the site team with technical queries and coordinate responses with design consultants

Documentation & Reporting

Maintain and update project documents, logs, and records (RFIs, submittals, change orders, inspection reports)

Track project milestones, deliverables, and deadlines

Prepare weekly and monthly progress reports

Site Coordination

Conduct regular site visits to monitor work progress against schedule

Coordinate inspection and testing activities with QA/QC teams

Ensure that site activities follow safety regulations and company standards

Procurement & Vendor Coordination

Assist in sourcing materials and equipment per project requirements

Coordinate with suppliers for quotations, delivery schedules, and documentation

Track material usage and inventory

Communication & Stakeholder Management

Facilitate communication between subcontractors, consultants, and internal teams

Schedule and participate in coordination meetings

Support the resolution of issues impacting project progress

Requirements

Post-secondary education or training in civil engineering, construction management, or a related discipline, or on the job training is required

Minimum of 3 years of construction experience in a similar role

Knowledge of construction equipment and techniques, equipment, materials, drawings and specifications

Proficient in Windows programs (e.g. MS Project, MS Office, PDF Programs)

Estimating experience would be considered an asset

Ability to apply basic engineering/problem-solving techniques to challenges

Intermediate knowledge of means and methods and construction sequences

Ability to develop a construction schedule

Ability to administer subcontracts and contract documents

Demonstrated ability to be flexible and work in a fast-paced environment

Effective verbal, written, and interpersonal communication skills. Must be able to speak and communicate effectively in English

Demonstrated ability to manage multiple projects simultaneously in a challenging environment

Exceptional problem-solving, organizational, and communication skills

A valid driver's license and the ability to travel as needed

Benefits

Compensation:
Base salary $70,000 - $90,000 annually, or dependent on experience

Opportunity to help lead a growing business

Collaborative and innovative work environment

Excellent compensation and benefits package

Diverse range of projects

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