Commercial Administrator

Description

Reporting to the Commercial Manager, the Commercial Administrator supports the Summit Helicopters Commercial Team through key administrative, reporting, and commercial functions. This role prepares operational and financial reports, manages Accounts Receivable tasks, handles helicopter charter quotes and scheduling, and maintains accurate data across company systems. Responsibilities also include device and vehicle tracking, travel logistics, and coordinating multiple software platforms, while providing seasonal operational support as needed.

Summit Helicopters delivers remote helicopter aviation solutions in Western and Northern Canada with one of the largest and most diverse fleets in the industry. Our crew is highly experienced in Western and Northern operations.

We are a one-stop solution when it comes to safe and reliable aviation support. We have the knowledge, experience, and equipment necessary to pair the right aircraft to the task.

Interested? Apply today to join our team!

This is a resident role based in Kamloops, BC. Relocation is required.

• Monitor tender sites and identify new business opportunities.
• Provide weekly updates and reports on RFP/RFI opportunities
• Assist in proposal development and RFP responses
• Track business development activities, contract statuses, and annual Standing Offer requirements.

• Manages client inquiries and facilitates general service-related communication.
• Supports booking processes and updates scheduling information as needed.
• Assists with maintaining client records and setting up new accounts in internal systems.
• Provides clients with required organizational or service-related documentation upon request.
• Coordinates internal meetings and ensures relevant information is shared with team members

• Provides support for routine financial activities, including data entry, transactional processing, and periodic reporting requirements.
• Assists with the entry, review, and reconciliation of financial information within internal systems, with involvement in Accounts Receivable tasks as required.
• Contributes to the maintenance of key performance reporting, dashboards, and shared communication channels.
• Supports the processing and administration of operational documentation and related compensation records.
• Ensures organizational records, operational documents, and supporting materials are accurately maintained and kept current.

• Provide after-hours/weekend phone coverage and manage phone schedule.
• Support social media by gathering photos and providing updates.
• Maintain and distribute internal administrative documents
• Provide support to the administrative team on an as when/needed basis
• Maintain company swag inventory
• Carries out administrative tasks related to flight reports, flight following and pilot training
• Manage general requests internally and externally

• Track and schedule maintenance for company vehicles and manage fuel cards.
• Administer NSC records (if applicable) and vehicle distribution.
• Maintain tracking for company devices (in Reach, iPads, sat phones, Starlinks).

• Arrange travel for crews and management.
• Communicate travel updates and ensure all travel is logged accurately.
• Maintain travel receipts and provide payment details when needed.

• Register for trade shows and coordinate booth setup and materials.
• Organize promotional items and prizes.

• Minimum 3-4 years of administrative experience, preferably in aviation.
• Demonstrated proficiency in Cirro and/or comparable flight management software will be viewed as an asset.
• Strong customer service background with a professional reputation.
• Preferred experience in business development, aviation operations.
• Proficient in Microsoft Office with the ability to learn new systems quickly.
• Work involves coordination across multiple departments and interaction with clients, airport services, and external vendors.
• Experience with database management; migration experience is an asset.
• Strong keyboarding accuracy and…