Executive Assistant ( C- Suite

VENTEON and HARVARD RESOURCE SOLUTIONS are hiring an Executive Assistant to provide direct support for the CEO of a large start‑up company. This is a critical individual contributor role interfacing with high‑level executives at the company. The position requires exceptional judgement, professionalism, and the ability to operate with discretion in a highly dynamic, fast‑paced environment. The ideal candidate blends world‑class executive administrative support with strong project management capability, working seamlessly with C‑Suite leaders, investors, board members, and cross‑functional teams.

The role is responsible for ensuring that the CEO’s time, priorities, workflows, and communications are optimized for maximum impact while also leading select projects that advance organizational effectiveness.

Fulltime, onsite position with regular overtime, weeknight, and weekend work expected on a regular basis.

Commensurate with years of experience, executive capability, and technical software competence. Salary range: $100,000 -$120,000 plus annual bonus, stock options, PTO, and benefits package.

• 10+ years in executive support roles, with at least 5 years’ experience supporting a CEO or C‑suite executive strongly preferred. Background in high‑growth, fast‑paced, technology or manufacturing environments or start‑up company. Strong critical thinking, decision‑making, and problem‑solving skills in a dynamic environment with the ability to anticipate needs, propose solutions proactively, and resolve issues independently.
• Exceptional organizational, prioritization, and time‑management skills; proven ability to manage multiple concurrent work streams with precision.
• Demonstrated ability to work autonomously while building collaborative relationships across teams.
• Excellent written and verbal communication skills, with the ability to produce executive‑ready content and tailor messaging to diverse audiences.
• High degree of discretion, integrity, and professionalism in handling confidential information.
• Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.

• Strong proficiency with AI, productivity, and collaboration tools (e.g., Smartsheet work management and automation platform, ChatGPT, Canva, AI, Amazon Narratives, Power BI, and SharePoint) is required.
• Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights.
• Ability and curiosity to learn and navigate modern technologies, systems, and internal tools quickly.
• Experience supporting virtual meeting management tools and executive communication platforms.

• Highly agile, resourceful, and solutions‑oriented.
• Calm under pressure with strong emotional intelligence and executive presence.
• Customer‑service mindset with a bias for action and continuous improvement.
• Keen attention to detail paired with the ability to see the bigger picture.

• Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
• Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
• Prepare, edit, and distribute meeting agendas, notes, summaries, and executive‑level communications.
• Track deadlines and deliverables for CEO‑related projects.
• Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
• Serve as a trusted liaison between the CEO and internal/external stakeholders, ensuring timely follow‑up, strong alignment, and consistent communication flow.
• Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
• Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
• Unlock additional time for the…