Scheduler, Administrative​/Clerical

Additional Coverage:
Battle Creek & Hastings (occasional travel to nearby service centers)

Employment Type:

Contract (Onsite) Department:
Fleet & Facilities Scheduling – Team of 12 Schedulers Statewide Position Overview

The Scheduler I will support the Fleet & Facilities team in planning, coordinating, and scheduling all preventative maintenance and regulatory work for fleet units and facility equipment. This role works in a highly collaborative, cross‑functional scheduling team and requires strong communication, coordination, and organizational skills. Training and onboarding will be provided by the Senior Scheduler, who leads statewide training initiatives.

• Manage, maintain, and facilitate the scheduling of fleet and facilities regulatory preventative maintenance plans.
• Coordinate unit availability with operators, mechanics, maintenance workers, and supervisory staff across assigned regions.
• Schedule daily, weekly, and monthly work activities for the Kalamazoo, Battle Creek, and Hastings service areas.
• Communicate with on‑site teams to ensure proper work sequencing, unit downtime alignment, and resource availability.
• Coordinate with external vendors for fuel card administration, service coordination, and other maintenance activities.
• Support internal facility staff across buildings to address scheduling needs and operational requirements.
• Track workload, monitor open work orders, and elevate scheduling conflicts as needed.
• Maintain accurate data and documentation within SAP or other systems used by the team.
• Collaborate closely with the statewide team of 12 schedulers to share best practices and ensure consistent processes.

• Associate Degree in Business or related field – Required
• 1+ years of experience in scheduling, logistics, fleet coordination, or maintenance support
• Strong communication and organizational skills
• Ability to work fully onsite and collaborate with in‑house teams daily

• Automotive or fleet maintenance experience (highly desirable)
• Familiarity with maintenance workflows, priority setting, and operational planning
• SAP experience (preferred but not required)
• Experience coordinating with technicians, operators, vendors, and facility personnel
• Fully onsite at the Kalamazoo office; occasional travel to Battle Creek or other service centers for meetings.
• Part of a strong, connected scheduling team that supports each other and works cross‑functionally.
• Hands‑on collaboration with mechanics, supervisors, operators, and facility staff daily.
• Comprehensive, hands‑on training and onboarding provided by the Senior Scheduler.

• Virtual Interview
• In‑Person Interview (Kalamazoo or Battle Creek Office)