Administrative Assistant

Administrative Assistant
Kalamazoo, MI
$18-$22/hour
Full Time | M-F

Our client, a well-established manufacturing organization in the Kalamazoo area, is seeking a reliable and organized Administrative Assistant to support daily office operations. This role is ideal for someone who is proactive, detail-oriented, and enjoys being the go-to person in a fast-paced environment.

Position Overview
The Administrative Assistant will provide support to leadership and various departments by handling clerical tasks, coordinating schedules, and ensuring smooth day-to-day office functions. The ideal candidate is professional, resourceful, and able to manage multiple priorities efficiently.

Key Responsibilities

• Provide administrative support to management and team members
• Answer and direct incoming phone calls and emails
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare reports, presentations, and correspondence
• Maintain organized filing systems (physical and electronic)
• Order office supplies and manage vendor relationships
• Assist with data entry and maintaining internal databases
• Coordinate travel arrangements and expense reporting
• Greet visitors and maintain a professional front office presence
• Support special projects and company events as needed

Qualifications

• High school diploma required;
  Associate degree preferred
• 1-3 years of administrative or office support experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Professional demeanor and strong customer service skills
  
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