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Administrative Assistant II
Job in
Kalamazoo, Kalamazoo County, Michigan, 49008, USA
Listed on 2026-02-02
Listing for:
Western Michigan University
Part Time
position Listed on 2026-02-02
Job specializations:
-
Administrative/Clerical
Administrative Management, Office Administrator/ Coordinator, Education Administration, Business Administration
Job Description & How to Apply Below
Posting Summary
College
Assoc Provost Enrollment Mgmt
Executive Area
Provost & VP Academic Affairs
Department
Assoc Provost Enrollment Mgmt
Posting Detail Information
Posting Number
S1440P
Job Type
Part Time, Regular
Pay Type
Nonexempt/Hourly
Pay Grade
D
Campus Location
WMU-Kalamazoo - Main Campus
Salary Range
Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
Number of Vacancies
1
General Summary
Provides administrative and budgetary support for the supervisor and the department in a lead capacity.
Major Duties
- Uses word-processing and spreadsheet software to produce and edit complex letters, memos, reports, statistical tables and other documents. Completes assignments that are broad in nature.
- Responds independently to complex questions regarding the department. Develops and explains departmental policies and procedures.
- Provides lead budgetary support, including monitoring, tracking, reconciliation, forecasting and recommending budget allocations. Prepares and analyzes budget reports.
- Has responsibility for office management. Coordinates office functions and oversees supplies.
- Develops and oversees a department process or program in coordination with the supervisor.
- Schedules appointments and coordinates meetings; makes travel arrangements.
- May supervise student employees.
- May update the content of the department's website.
- Post high school training or education.
- Three years' relevant experience.
- Proficiency with word-processing and spreadsheet software.
- Experience with using and querying databases and entering and tracking budget data.
- Demonstrated success in communicating effectively with a diverse range of constituencies including staff, faculty, K-12 administrators, community members, and youth.
- Experience working with first generation and low-income families.
- Experience with GEAR UP Partnership Grants or similar Pre-College Preparation and Readiness Projects
- Experience with Federal grants.
- Experience processing grant paperwork such as time and effort reports, cost share agreements, etc.
- External applicants should use the WMU - Application.
- Internal applicants should use the WMU - Internal Application.
- Position is terminal with possibility of renewal.
- Staff Compensation System pay grades and rates are available at: /staff compensation
- Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: https://(Use the "Apply for this Job" box below).-staff
- Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
- Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
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