Administrative and Fiscal Support Specialist; Revenue Generator

Overview

Title:

Administrative and Fiscal Support Specialist (Revenue Generator)

Position Number: 0097586T

Hiring Unit:
Administrative Affairs – Business Office

Location:

Kahului, Maui

Date Posted:
January 23, 2026

Closing Date:
February 06, 2026

Salary:
Salary schedules and placement information

Additional Salary Information:
Pay Band A:
Minimum $4,458/month

Full Time/Part Time:
Full-time

Temporary/Permanent:
Temporary

Funding:
Revolving

Other

Conditions:

This is NOT a remote position – the job requires in-person work.

Position has been created to be 30 hours per week (FTE .75). Due to operational and program needs, it may be converted to 20 hours per week (FTE .50).

Duties and Responsibilities:

(This section lists essential functions; lines are presented as bullet items below.)

• Assist in meeting the Campus’ financial management responsibilities for all revenue-generating and financially self-sustaining programs.
• Assist Campus Programs with developing and maintaining standard operating procedures to ensure proper accounting controls are in place, including clear segregation of duties for receiving, counting, and recording of cash receipts on the deposit forms.
• Ensure that there is clear segregation of duties for the recording of cash-related ledger correcting adjustments, making the deposit at the Business Office & comparing cash deposits recorded in the general or subsidiary ledger to deposit form amounts.
• Responsible for ensuring that all sales proceeds generated by the Campus Programs are deposited daily with the bank.
• Audit and review the daily receipt, validation, and submission of deposits received from campus departments. Review the entry and correction of data entered online. Reconcile all deposit slips to cash deposited at the bank.
• Conduct regular cash handling and deposit audits of all Campus Programs to ensure separation of duties from cash collection and cash deposits, as well as ensuring that procedures are followed and that corrective action is taken promptly.
• Keep a record of cash handling audits and corrective actions taken.
• Responsible for reconciling all Campus Program point of sale (POS), registration, and/or separate accounts receivable sub-systems, and inventory control systems on a monthly and annual basis, with the University's general ledger accounting system.
• Report variances in the financial and inventory information identified in the reconciliation process immediately to the Program personnel to determine corrective action(s) that need to be taken for systems to balance with the general ledger.
• Review the program accounts receivable aging report every month, ensuring that the program follows up on receivables in excess of 30 days outstanding.
• Ensure that all Program billing and accounts receivable processes follow a prescribed campus protocol to ensure the timely posting of accounts receivable, invoices, and collections.
• Responsible for collecting and processing all external customer accounts receivable payments through the Kuali Financial System (KFS) Accounts Receivable Processor and preparing deposit slips.
• Responsible for preparing Internal Billing (IB) edoc in the Kuali Financial System (KFS) using accounting information entered on the Internal Departmental Order (IDO) form to transfer funds from the expense account to the income account.
• Responsible for reconciling all debit/gift card transactions with Kuali Financial Systems accounts every month.
• Assist with providing Program personnel with monthly revenue and expense, cash flow, and balance sheet reports based on information in the University’s general ledger accounting system.
• Assist the Fiscal Administrator in reviewing all point of sale (POS) systems to ensure adequate financial information, cash handling, and access controls can be implemented through the use of the POS before allowing the purchase and use of the POS system.
• Serves as the resource person for all cashiering functions at the University of Hawaii Maui College.
• Advises students in financial aid, admissions, and registration policies as they relate to payments and/or refunds.
• Analyzes student statements that cannot be interpreted by clerical…