Accounting Assistant; Payroll

The City of Bloomington is seeking a highly organized and detail-oriented individual to support payroll activities and maintain accurate department and division records

• Models and contributes to a positive work environment, culture of communication, engagement and safety
• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
• Embraces the City's shared values and contributes towards accomplishing the City's vision and goals by being creative, innovative, continuously learning, and communicating clearly

• Monitors FMLA and PERA eligibility and reporting
• Calculates union contract adjustments and process retroactive pay corrections
• Assists with reconciling MN Paid Leave, ensuring accurate payroll coding and preventing over payments; develop improved processes and training materials.
• Prepares and submits PERA Annual Leave Report including MN Unpaid Leave reporting.
• Completes employment, unemployment, child support, and wage history verifications.
• Coordinates Workers’ Compensation reporting and annual audit preparation.
• Reconciles and processes monthly benefit invoices; communicate payroll changes and enrollment updates.
• Audits and reconciles medical, dental, and life insurance deductions for accuracy, including year-end changes.
• Researches and implements new payroll compliance requirements
• Creates and manages payroll batches from external systems
• Generates payroll reports; investigates discrepancies and prepares adjustment batches.
• Submits required payroll payments and contribution files and serves as backup support.
• Assists with year-end payroll processes
• Processes miscellaneous HR-related payroll items. Reports any events of non-compliance with City policies and procedures
• Maintains necessary records, including filing various back-up documents and other miscellaneous materials
• Assists overall with payroll processing and reporting as necessary
• Performs other duties and responsibilities as apparent or assigned

• Excellent problem solving and analytical skills
• Extremely detail oriented with strong follow-up skills
• Good mathematical aptitude and organizational skills
• Proficient in Microsoft Office Suite, including advanced Excel functionality
• Ability to communicate effectively, both orally and in writing
• Ability to prioritize and solve problems with little direct supervision
• Ability to complete work assignments in a thorough, accurate and timely manner
• Ability to maintain effective working relationships with the public and City employees
• Ability to keep supervisor informed of work-flow issues

• Two-year college degree in Accounting or Business or in lieu of degree, a current City of Bloomington employee with eight years related experience
• Two years of office experience
• One year customer service work experience
• One year experience, within last three years, working with financial accounting software
• Proficiency with using Microsoft Office applications, particularly Excel

• Experience assisting with payroll processing, reporting, or reconciliation activities
• Knowledge of payroll laws and regulations
• Experience or knowledge of governmental accounting principles and practices.
• Experience using Tyler ERP or similar ERP systems
• Experience extracting data from software systems.

This position does not supervise others.

Anticipated Hiring Range: $31.87 – $3 4.47
Hourly

2026 Full Salary Range: $31.87 – $43.62 Hourly

Full-Time;
Non-Exempt;
Non-Union;
Benefits Eligible

The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.

The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change