Administrative Officer II

WE ARE OFFERING A $5000 SIGN ON BONUS

We are seeking a dynamic individual to join our Capital City Fire Rescue team as Administrative Officer II, helping to provide fire, rescue, and emergency medical services at the highest level of excellence, professionalism, and commitment to the community.

Under the general direction of the Fire Chief, the Administrative Officer II serves as a key leader within Capital City Fire Rescue (CCFR). This position provides advanced professional oversight in financial management, administrative operations, and strategic support to ensure the smooth and effective functioning of the department.

The Administrative Officer II is responsible for developing and monitoring CCFR’s multi-fund budget, overseeing ambulance billing and revenue forecasting, managing purchasing and travel coordination, and administering personnel and records management systems. As an advisor to the Fire Chief and department leadership, this role plays a central part in policy development, fiscal analysis, and operational planning in a complex and dynamic public safety environment.

The incumbent supervises the Administrative Assistant and Administrative Coordinator, collaborates with chiefs, program managers, and staff across all levels of the organization, and works closely with other CBJ departments and external agencies. This position also serves as the department’s subject matter expert on fiscal control, payroll processing, ambulance billing, and Telestaff administration.

The ideal candidate will bring:

• Excellent organizational, communication, and problem-solving abilities, with the capacity to adapt to a dynamic, multifaceted environment.
• Strong expertise in fiscal management, budget development, and financial analysis.
• Knowledge of public sector accounting, grants management, and revenue forecasting.
• Proven supervisory skills and the ability to build strong working relationships across all levels of an organization.
• Experience with payroll, labor contract interpretation, and personnel management.
• Experience with records management, inventory systems, reporting, data optimization, and HIPAA compliance.

Top candidates will embody our mission, vision, and values in service to the community.

CORE VALUES: Teamwork, Integrity, Professionalism, Positive Attitude, and Service

OUR MISSION: We serve and protect our community from life- and property-threatening emergencies in a competent, professional, and proactive manner.

OUR VISION: Our vision is to provide fire, rescue, and emergency medical services at the highest level of excellence, professionalism, and commitment to the community. Proud of our past and embracing our future, the members of Capital City Fire/Rescue will work as an effective and integrated team, dedicated to continuous improvement and maintaining a positive environment.

Capital City Fire Rescue (CCFR) provides 24/7 emergency services to the City and Borough of Juneau. This position works Monday through Friday, 8:00am – 4:30pm at the downtown Fire Station located at 820 Glacier Avenue.

This is a salaried leadership position, and the nature of a 24/7 emergency operation involves being available for emergencies and administrative questions outside of regular business hours as needed.

• Direct the formulation, coordination, and execution of CCFR’s multi-fund operational and programmatic budgets, ensuring alignment with strategic priorities.
• Develop advanced staffing models, cost projections, and long-range fiscal strategies to support organizational planning and decision-making.
• Serve as the principal budget strategist, advising the Fire Chief and executive leadership on financial performance, forecasts, and corrective actions.
• Oversee and control expenditures across diverse funding streams, providing variance analysis and recommending fiscal adjustments to maintain budgetary integrity.
• Conduct forecasting, including call volume projections, cost recovery assessments, overtime utilization, and multi-year expenditure trend analysis.
• Provide fiscal modeling and scenario analysis to support labor negotiations and organizational policy development.
• Research,…