Registrar, Education ​/ Teaching, Bilingual

Overview

Ketchikan Gateway Borough School District – Job Description

Job Title: Registrar - Ketchikan High School

Reports to: Principal / Assistant Principal

Job Purpose: To work and assist the principal and assistant principal in the running of the High School.

• Assists students, teachers, parents and the general public in regards to school issues.
• Maintains permanent files on each student.
• Handles all requests for transcripts for insurance, college applications, scholarship applications, proof of residency, etc., for currently enrolled students and alumni.
• Handles all requests for dropped student’s records and medical records.
• Monitors and issues withdrawal sheets for transferring and dropped students.
• Registers new students.
• Distributes and monitors senior early dismissal forms and pass/fail option forms.
• Maintains high school transcripts on each student.
• Prepares report cards each quarter and semester for all students; monitors and updates all grading information as needed.
• Monitors the posting of grades to the transcripts each semester.
• Posts grades earned from other high schools, KCC, Revilla, and Fast Track.
• Posts grades to report cards and transcripts for in completes made up each quarter and semester.
• Deciphers and creates transcripts for incoming transfer students.
• Monitors grade point averages for all students at the end of each semester, maintaining class rank for seniors and juniors.
• Produces honor roll lists.
• Verifies GPA for students running for class offices, Department of Social Services, teen home, students and their parents, prospective employers, etc.
• Provides activities director with a list of quarter and semester grade failures and other pertinent information needed to determine activities eligibility.
• Enters all schedule changes in the computer; distributes printouts of same to the counselors, office, and students.
• Assists principal with inputting of data for student scheduling, updating of course offerings, and maintenance of files used in scheduling.
• Completes social security reports for those students receiving benefits.
• Maintains accurate count (class lists) for each class. (Enrollment)
• Maintains drop files on all dropped students from the Ketchikan Gateway Borough School District.
• Greets and provides service to students, parents, teachers, and the public at the counter as relief for receptionist.
• Orders and sets up diplomas and awards for graduation.
• Directs the sorting and mailing of happy grams, deficiencies, newsletters, and other mass mailings.
• Maintains accurate student/parent address information.
• Helps serve lunch to students.
• Creates templates for high school reports.
• Has a strong knowledge of district’s software programs;
  Power School is essential.
• Prepares state and federal reports regarding enrollment and health issues.
• Sells tickets in the office for athletic seasonal tournaments to students and the general public; posts reserved balcony seats.
• Organizes and attends the parent/teacher conferences; prepares documents and student information; greets parents.
• Other duties as assigned by the principal.

• Requirements: Requires High School Diploma or equivalent.
• Ability to maintain confidentiality.
• Experience in basic office procedures including filing, calculator, copier, Apple computer and applicable software is required.
• Ability to deal effectively with students, parents, and the general public.

• Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.
• Mathematical Skill: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Problem Solving: Can identify and resolves problems in a timely manner. Works well in group problem solving situations. Uses reason even when dealing with emotional topics.
• Student Service: Manages difficult or emotional situations in a positive manner. Responds promptly to student needs. Responds to requests for service and assistance and meets commitments.
• Interpersonal Skills: Focuses on solving conflict and not blaming. Maintains confidentiality. Listens to others without interrupting. Keeps emotions under control and remains open to other ideas and tries new things.
• Teamwork: Contributes to building a positive work environment.
• Diversity: Shows respect and sensitivity for cultural differences and promotes a harassment-free environment.
• Ethics: Treats people with respect, keeps commitments and inspires the trust of others. Works with integrity and ethically.
• Judgment: Exhibits sound and accurate judgment and includes appropriate people in…