Office Assistant ; Pcn -N24029

Office Assistant 2 – McGrath (Alaska Residents Only)

Position within the Division of Forestry & Fire Protection, responsible for administrative support for incidents and project activities in the Southwest area.

• Process Emergency Fire Fighter hiring packets and payroll using the E-I suite for submittal to the Division’s Regional Office for final approval.
• Assist with accounts payable and receivable.
• Assist with Mess Hall Meal Tracking Sheets (data entry) and email correspondence.
• Provide basic clerical support: typing, copying, faxing, scanning, document filing/distribution, auditing timesheets, small-office procurement, answering phones, and mail distribution.
• Other duties as assigned.

The Division of Forestry and Fire Protection Southwest Area provides Wildland Fire Suppression and Support activities for 88 million acres. The area continues to implement Wildland Fire Suppression and Fuels Reduction Programs to protect remote communities and valuable infrastructure. Administrative support for incidents and project activities is a vital part of the daily functions.

• The opportunity to work with a diverse group of individuals, including firefighters, dispatchers, and foresters, in an incredibly unique and remote location of Alaska.
• On-the-job training in Fire Business Management and State of Alaska policies and procedures.
• Overtime eligibility, paid holidays, and leave accrual.

Based in McGrath, in the Southwest region of Alaska, off the road system and only accessible by aircraft or boat. The position requires on-site work at the McGrath Office from April through September. The incumbent may be required to work long hours (including evenings and weekends), fly in small fixed-wing aircraft, and work extended periods away from home.

• Adaptability:
  Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail:
  Thorough and conscientious about attending to detail.
• Administration and Management:
  Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Audit Reporting:
  Knowledge of principals, practices, and techniques used to report audit findings.
• Clerical:
  Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.

High school diploma or equivalent. One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocational education equal one month of experience).

Special note: "High school diploma equivalent" means one of the following: a GED; completion of any basic adult education course equivalent to 480 class hours; acceptance in full standing by an accredited college or university; highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks.

Some positions may require operation of motor vehicles (regular driver’s license, 18+). Some may require typing skill.

• Two professional references.
• Copy of two performance evaluations or letters of recommendation from a former supervisor.

Apply through the Workplace Alaska website or by submitting a paper application by 5:00 p.m. Alaska Standard Time on the closing date. All supplemental questions must be answered. Provide supporting documentation for education and work experience.

• May be required to work nights and/or weekends during periods of high fire activity.
• May be required to travel by small aircraft to outlying communities in the Southwest.
• Accuracy and attention to detail are very important.

• Tina Clifford – Office Assistant 2
• Email: tina.clifford

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation should call or . The State of Alaska is an equal opportunity employer.