Administrative Assistant ; PCN

Job Description

The Administrative Assistant 1 provides administrative, personnel, accounting, and financial support to staff within the division. This includes a range of activities such as human resource matters, timesheet entry, coding financial transactions, and travel. If you enjoy working on diverse and challenging projects and want to be part of a friendly work atmosphere and have a desire to learn, we are excited to meet you.

This Administrative Assistant 1 position plays an important role in ensuring the division is able to accomplish its mission by supporting division staff.

The Department of Commerce, Community and Economic Development serves to promote a healthy economy, strong communities, and protect consumers in Alaska. The Regulatory Commission of Alaska (RCA) regulates public utilities by certifying qualified providers of public utility and pipeline services and ensuring that they provide safe and adequate services and facilities at just and reasonable rates, terms, and conditions.

The Commission supports a hybrid flexible teleworking environment for employees who meet telework qualifications. We are committed to employee wellness and the need for work life balance. There are opportunities for advancement within the Commission and continued development of skills and knowledge base.

RCA is located in the heart of downtown Anchorage in the newly renovated Conoco Phillips building. There is paid parking, access to a cafeteria and coffee shop in the atrium, and this position has a private office. The daily work environment is full of variety with special projects and routine tasks to support the RCA in meeting the agency mission statement.

• Time Management
  
  Skills:
  
  Prioritize tasks and independently manage competing deadlines. Display a high level of initiative, effort, and commitment to completing assignments in a timely manner.
• Problem Solving:
  Identify problems; determine accuracy and relevancy of information; use sound judgment to generate and evaluate alternatives, and to make recommendations.
• Decision Making:
  Make sound, well‑informed, and objective decisions; perceive the impact and implications of decisions; commit to action, even in uncertain situations, to accomplish organizational goals; demonstrate responsible behavior.
• High Attention to Detail:
  Must be thorough when performing work, able to analyze data, spot errors and inconsistencies.
• Integrity/Honesty:
  Contribute to maintaining the integrity of the organization, display high standards of ethical conduct, and understand the impact of violating these standards on the organization, self and others; be trustworthy.

• Six months of advanced clerical experience, including work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
• OR six months of any combination of post‑secondary education, vocational education, and/or advanced‑level clerical experience. Three semester or four quarter hours of post‑secondary education equal one month of experience; 150 hours of vocational education equal one month of experience.

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status, using judgment in applying criteria, rules, regulations, and policies, providing information to organizational unit staff on administrative processes and procedures, tracking expenditures, and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include timesheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver’s License (CDL).

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