Administrative Officer

Overview

Job Description

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

The Administrative Officer 1 provides professional-level administrative support in a variety of functional areas, such as: budget development, financial management, accounting, and reporting; personnel management/payroll; administrative and office management; procurement, inventory, and property control; and IT and website management. This work requires the incumbent to resolve problems on a daily basis, possess analytical skills, maintain confidentiality, and use good judgment to modify existing processes or to address particular situations on a case by case basis.

The Department of Administration, Office of Administrative Hearings (OAH), is responsible for providing high quality adjudication services in a timely, efficient, cost effective manner to persons challenging initial state decisions across 150 subject areas.

OAH is committed to providing a work environment with each employee valued. The Administrative Officer is vital to providing the management support to OAH that permits its team of judges to provide due process to Alaskans. The position also provides an early entry to learning the skills of supervision with responsibility for only two other positions. The Administrative Officer works closely with the Chief Administrative Law Judge to ensure the Office fulfills its statutory mission and is a valued member of our team.

OAH is located on the 19th floor of the Atwood Building in downtown Anchorage, with walking, great food, and shopping opportunities (at work parking provided). While the Administrative Officer is responsible for the management of the Office rather than the caseload, we all support each other during high-volume days (OAH handles between  cases a year).

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities, tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

• Administration and Management:
  Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Financial Management:
  Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Oral and Written Communication:
  Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent To Those Typically Gained By:
Any combination of preparatory post-secondary education and/or experience providing administrative…