Law Office Assistant

What You Will Be Doing

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

This position provides support to the Public Guardians through experienced administrative and communication skills combined with a strong work ethic. The position provides case opening duties, letter drafting responsibilities, court calendaring duties, bank runs, vital statistics runs, processing discovery, and inputting and retrieving data from our various database systems.

The Office of Public Advocacy (OPA) provides legal advocacy and guardianship services to vulnerable Alaskans. The Public Guardian section provides public guardianship services for incapacitated adults in protective proceedings. We represent the best interests of vulnerable adults in a variety of civil legal proceedings, and we are tasked with helping our clients in Alaska to obtain benefits, housing, food, mental health and medical treatment.

OPA is a fast-paced work environment comprising individuals who care deeply about their responsibilities to our clients to whom the Agency is appointed.

Our office presents the opportunity to work as part of a strong team providing advocacy on behalf of vulnerable Alaskans while enhancing your administrative skills and legal acumen.

Our small and friendly office is located in beautiful downtown Juneau. Free parking is available within walking distance. The office is next to the courthouse and near many restaurants and shops.

We are interested in candidates who possess some or all of the following position specific competencies:

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Clerical:
  Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.

PI01A1 – Law Office Assistant 1

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

PI01A2 – Law Office Assistant 2

One year of specific experience as a Law Office Assistant 1 with the State of Alaska;

OR

Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;

OR

One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court…