Office Assistant ; PCN

Overview

This position is open to Alaska Residents only. The Department of Family and Community Services, Office of Children s Services (OCS) is recruiting for a full-time Office Assistant 3 located in Anchorage, Alaska.

Note:

Residency definition should be reviewed to determine qualification.

This position leads a clerical unit of two Office Assistant 2s by assigning work, setting task priorities, and evaluating performance. Primary responsibility includes providing hard copy case record management and administrative support for the Anchorage Regional Office, with independent responsibility for providing hard copies to other regions and to court agencies as needed. Responsibilities also include complete closed case file management from initiation to archiving per current OCS directives, assisting with CP background checks of prospective Adoptive Parents and licensing agencies, and independently archiving files for clients aged out of the system stored at a remote location for future reference.

The Office of Children s Services strives for a diverse and inclusive workforce where safety and wellbeing are paramount. The mission is to ensure the safety, permanency and well-being of children by strengthening families, engaging communities, and partnering with Tribes. Core values guide all work.

The Office of Children s Services offers a welcoming and professional environment with opportunities to work independently and in collaboration with agency staff, department leadership, and federal partners. Full-time benefits include insurance benefits, retirement benefits, paid leave, and twelve paid holidays per year. See the benefits tab on the posting for more information.

The Anchorage Regional Office is located off Tudor and C Street, within walking distance of Midtown amenities. For information on the Anchorage community (schools, hospitals, housing), review the Alaska Community Profiles.

• Organized Workplace: organizes activities, tasks, and projects with accuracy, planning, and record keeping.
• Written Communication: writes clearly and convincingly for the intended audience.
• Frequent Interaction With Others: maintains a friendly interface while handling interruptions.
• Self-Management: prioritizes and completes tasks within time frames.
• Teamwork: fosters cooperation, trust, and commitment to goals.

Education:

High school diploma or equivalent. Substitution:
Education from an accredited college may substitute for six months of the required experience. One year of experience including clerical tasks such as reception duties, retrieving information, processing expenditures/receipts, or typing routine correspondence.

• Some positions may require motor vehicle operation and a valid driver s license; some may require typing skills.

A cover letter is NOT required. Your complete application will determine eligibility for interview. To view the general description of duties for an Office Assistant 3, see the provided link.

At Time Of Interview: submit copies of academic transcripts if required and a list of three professional references (two from a supervisor). Professional references are defined as individuals with direct knowledge of your work performance.

All positions require successful completion of a background investigation, including fingerprinting and a criminal records check. The state does not sponsor visas and only hires individuals legally eligible to work in the United States. This recruitment may be used for multiple vacancies and may be open to Alaska residents only. Applications must be submitted via Workplace Alaska. For assistance, contact the Workplace Alaska hotline.

The State of Alaska is an equal opportunity employer.

Name:
Alicia Brault, Administrative Officer 2 | Phone:  | Email: alicia.brault