Administrative Assistant Elementary

Overview

The Elementary Administrative Assistant provides the primary clerical and administrative support in an elementary school. The position has a retirement association with the Public Employees’ Retirement System (PERS).

• Position Type:
  Other/ Administrative Assistant Elementary
• Date Posted: 12/16/2025
• Location:
  
  TRAILSIDE ELEMENTARY
• Date Available:
  
  12/15/2025
• Closing Date: 12/21/2025
• District:
  Anchorage School District
• Bargaining Unit: TOTEM
• Work Year: 10 months
• Work Day: 8.0 hours per day
• FTE:
  Full time, 1.0 FTE
• Salary: T-13, $21.86 to $22.84 per hour, DOE

The Elementary Administrative Assistant provides the primary clerical and administrative support in an elementary school.

• A high school diploma or equivalent, or current enrollment in a GED program.
• Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
• Excellent communication and customer service skills.
• Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
• Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.

• Knowledge of first-aid.
• Ability to operate common office equipment and be proficient in computer use, both Macintosh and Windows, with experience in word processing, databases, and spreadsheets.
• Ability to type accurately at an acceptable rate of speed.
• Ability to plan and implement clerical transaction accountability and controls.
• Knowledge of office practices, procedures, office machines, and filing systems.
• Knowledge of ASD computer systems such as Q, Business Plus, Emp Center, or Absence Management.
• Ability to perform clerical work with independent judgment, speed and accuracy, including financial and statistical reports.
• Ability to learn, interpret, and communicate rules, regulations, policies, and procedures.
• Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.

• Receives office visitors, furnishes information, and maintains good public relations.
• Operates the building intercom system.
• Makes and keeps records of appointments and conferences.
• Types from rough drafts or instructions a variety of materials such as letters, memoranda, bulletins, requisitions, claims, masters, stencils, reports, and statistical data.
• Sorts and routes mail.
• Maintains general and confidential files.
• Composes correspondence, memoranda, reports, and newsletters independently or with little instruction.
• Collects and accounts for money involving lunch charges, petty cash, Anchorage School District funds, and student stores.
• Orders supplies via ASD electronic requisition system, managing receipt, inventory, and distribution of said supplies.
• Works with IFAS and student management systems.
• Maintains material and equipment inventories.
• Operates a variety of office machines.
• Orders audio-visual materials.
• Administers first aid in the absence of the nurse, deciding whether ill students need immediate care and when to call professional medical help or a parent.
• Prepares varied reports for the principal.
• Arranges for substitute teachers and substitute clerical staff.
• Assists with the preparations and issuing of books.
• Assists teachers in the preparation of class materials.
• May take dictation.
• May provide direction to clerical support staff.
• May train, grade, dismiss, and choose student aides.

The physical and mental demands include frequent standing, walking, sitting, speaking, and hearing. Visual abilities are required. The employee must be able to lift items weighing up to 40 lbs occasionally, understand instructions, recall facts, handle conflict, and work under pressure. The role requires managing stress when working with students, parents, and staff from diverse backgrounds in a dynamic environment.

Work is performed in a professional environment with a variety of individuals. The employee may be exposed to video displays and outdoor weather conditions; noise levels are usually moderate.