Capital & Services Buyer, WorkDay

Overview

Our Mission To improve the health of the communities we serve through contemporary, innovative, quality healthcare solutions.

Schedule
:
Full Time (40 hours per week)

The Workday Capital & Services Buyer is responsible for executing non-inventory purchasing in Workday for capital equipment, facilities, IT, service agreements, maintenance, rentals, consulting, and other services. This role converts approved requisitions into compliant purchase orders (POs), validates sourcing and contract alignment, manages supplier quoting and documentation, and partners with stakeholders to ensure on-time delivery and clean invoice match. Success is measured by cycle time, contract compliance, PO accuracy, and reduction of invoice exceptions.

• Create, review, and dispatch POs in Workday for capital and services, ensuring correct: supplier, pricing, payment terms, ship-to, spend category, worktags/cost centers, and documentation.
• Validate requisitions for completeness (scope, quote, contract reference, deliverables, timeline, approvals, and funding source).
• Ensure purchases align with contracting, competitive quote requirements, and delegated authority/approval thresholds.
• Obtain and analyze quotes; support RFQ/RFP events as assigned; document supplier selection rationale.
• Attach required documentation (quotes, SOWs, service agreements, insurance, W-9, etc.) and ensure audit-ready PO files.
• Coordinate with Legal/Finance/Supply Chain leadership when contract language or risk terms require review.
• Serve as the procurement point-of-contact for departments requesting capital/services purchases.
• Track order status, expedite when needed, and resolve supplier issues (backorders, substitutions, delivery delays, scope changes).
• Coordinate with requestors on receiving requirements and acceptance milestones for services/capital assets.
• Partner with Accounts Payable to resolve 2-way/3-way match exceptions and prevent repeat issues.
• Maintain high PO accuracy to reduce rework (price mismatches, missing receipts, incorrect worktags).
• Identify recurring purchasing defects and recommend process improvements (standard templates, preferred suppliers, catalog enablement, SOPs).
• Support Workday stabilization efforts and ongoing procurement governance.

• High school diploma or GED. Associate or bachelor’s degree preferred (business, supply chain, finance, or related), but not required with relevant experience.
• 3+ years in purchasing/procurement or 2+ years in a healthcare or complex services environment (facilities/IT/services) with strong PO execution experience.
• Experience creating POs, managing quotes, and coordinating cross-functional approvals

• Workday experience preferred (or similar ERP such as Oracle, SAP, People Soft, Infor), with the ability to learn quickly.

• For eligible full time and part time employees Freeman offers a wide variety of career opportunities, a great work culture and generous benefits, most starting day one!
• Health, vision, dental insurance
• Retirement with employer match
• Wellness program with discounts to Health Insurance or Cash Bonus with Participation
• Milestone payments with longevity of employment
• Paid Time Off (PTO)
• Extended Sick pay
• Learning Center designated only for Freeman Family members
• Payroll deduction at different locations such as The Daily Grind, Freeman Gift Shop, Cafeteria, etc.