Administrative Specialist II

Please note:

all position postings close at 12:00 A.M. CST on the position closing date

Administrative Specialist II Working Title Administrative Specialist II Position #
A01059 Department Beck College of Math & Science

Please note: Allpostings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

The Administrative Specialist II is responsible for conducting special research studies, analyzing data, preparing statistics, making recommendations based on research findings, and monitoring and coordinating project/program activities. This position is governed by state and federal laws and institution policy

• Process all incoming paperwork that needs Dean’s signature, then distribute on campus, then put in file-share
• Coordinate PRT Documents
• Prepare any EPAFs for College funded faculty, such as Graduate directors, and new faculty with summer start-up pay
• Prepare stipend paperwork for college Ambassadors
• Keep faculty personnel folders up to date
• Assist with annual Deans Seed Grants
• Work with Department Chairs on scholarships through Academic Works – make scholarship offers through the software
• Plan Convocation of Scholars Banquet and college faculty meetings
• Assist students and faculty with poster printing and keep supplies updated
• Keep College committee lists updated; take commencement headcounts
• Reserve Active Learning rooms and conference rooms in Course Dog
• Help with any Travel for the Dean and the SMART Center staff for recruiting trips, plus student travel that have awards from Dean’s office
• Place orders for office supplies, name tags, business cards, etc., replacement furniture, and tech supplies
• Keep College phone list updated
• Building Liaison for LSW – put in work orders as needed
• Assist other departments when short staffed
• Keep track of building remodeling projects
• Other duties as assigned

• Knowledge of planning, research, and analysis techniques and procedures
• Knowledge of department operations, policies, and procedures
• Knowledge of applicable laws and regulations
• Knowledge of basic accounting principles
• Ability to plan and execute systems and organizational analysis and feasibility studies
• Ability to conduct research and perform quantitative quality assurance reviews
• Ability to research, prepare, and present comprehensive written and oral reports
• Ability to organize and conduct meetings and workshops

• Monday - Friday
• 8:00 a.m.
  
  - 5:00 p.m.
• Additional hours as requested and/or needed
• Regular and reliable attendance

Please note:

all position postings close at 12:00 A.M. CST on the position closing date

The formal education equivalent of an earned Bachelor’s Degree in public administration, general business, or a related field

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee