Academic Governance, Quality and Compliance Specialist

Overview

The Academic Governance, Quality and Compliance Specialist provides coordinated editorial, documentary, and regulatory-readiness support to the institution’s academic governance, quality assurance, and compliance functions. The role is responsible for ensuring that institutional documentation, policies, and regulatory submissions are accurate, consistent, audit-ready, and aligned with applicable higher education frameworks, under the oversight of designated senior role-players.

The role focuses on document quality assurance, compliance alignment, evidence compilation, and general regulatory preparation and readiness while acting as a custodian of institutional academic documentation and quality records.

• Regulatory Readiness and Site Visits – 10%
• Quality Assurance Documentation – 35%
• Academic Governance Support – 20%
• Policy Custodianship – 15%
• Accreditation and Audit Support – 15%
• Coordination, Risk, and Improvement – 5%

• Edit, review, and quality-assure institutional policies, procedures, guidelines, strategic documents, and academic governance materials to ensure clarity, accuracy, and alignment with CHE, DHET, HEQSF, SAQA, and other applicable frameworks.
• Ensure consistency in language, tone, structure, and formatting across institutional documentation in line with approved standards and institutional identity.
• Support academic and administrative units by providing editorial and quality assurance input to strengthen the quality and coherence of documentation.
• Maintain version control and document histories to ensure traceability and audit readiness.

• Provide structured support to policy development and review processes by assisting with drafting, editing, and alignment of academic and governance policies.
• Support Quality Assurance, Academic Governance, and Regulatory Risk teams in ensuring policy and procedural documents align with institutional strategy and regulatory requirements.
• Assist committees and working groups with policy-related documentation and supporting materials.
• Ensure approved policies and procedures are correctly consolidated, archived, and disseminated.

• Support compliance alignment by ensuring institutional documentation reflects current regulatory requirements and approved institutional positions.
• Monitor updates to higher education regulatory frameworks and flag implications for institutional documentation to senior role-players.
• Support the integration of approved regulatory or legislative changes into institutional documents in collaboration with the Legal Office and Quality Assurance Lead.

• Assist with the preparation, editing, and quality assurance of documentation required for accreditation processes, institutional reviews, regulatory audits, and monitoring exercises.
• Coordinate and compile documentary evidence for Self-Evaluation Reports, improvement plans, and follow-up submissions.
• Support the preparation of briefing packs, evidence schedules, and document repositories for CHE and DHET engagements.
• Ensure regulatory submissions are internally consistent, complete, and aligned with approved institutional documentation.

• Coordinate institutional preparation activities for external site visits, audits, and monitoring reviews under senior oversight.
• Compile, organise, and quality-check evidence required for site visits, including policies, procedures, reports, minutes, and supporting records.
• Maintain a centralised, structured evidence repository to support regulatory engagement and post-visit follow-up.
• Support mock site visit preparations and internal readiness checks.

• Act as a custodian of academic governance, quality assurance, and compliance documentation.
• Ensure documentation is accurately stored, accessible, and maintained in accordance with institutional record-keeping standards.
• Support records management processes linked to audits,…