Administrative Support and Co-ordination Officer​/linked to political

Overview

Administrative Support and Co-ordination Officer (three years contract/ linked to the political term of office)

• Reference Number: REFS/035366
• Directorate:
  Office of the MEC
• Number of Posts: 1
• Enquiries:
  Caiphus/ Andy, cell: /51

• Matric plus NQF 7 qualification in Social Science, coupled with a minimum of 3-5 years working experience at supervisory level.
  
  Competencies:
  
  Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio;
  Proven management competencies;
  Working knowledge of the political and parliamentary processes in South Africa;
  Knowledge and understanding of legislative framework governing the Public Services;
  Conflict Handling;
  Financial Management;
  People management and empowerment;
  Strategic management and planning;
  Project Management;
  Computer Literacy;
  Presentation and report writing skills;
  Stakeholder relations;
  Ability to work in a team, individually and under pressure;
  Ability to interpret and implement public service legislation and regulations;
  Honesty;
  Pro-active and articulate and a valid driver’s license.

• Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority.
• Compile correspondence, submissions and cabinet memoranda as required.
• Study, edit and comment on submissions to be submitted to the executive authority for consideration.
• Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority.
• Manage logistical support in the office of the executive authority.
• Develop, implement and maintain a filing system for the office of the executive authority.
• Manage the registry of the office of the executive authority.
• Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification.
• Brief the Chief of Staff on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council.
• Liaise with senior managers in the institutions within the executive authority’s portfolio.
• Co-ordinate the activities of the executive authority’s office.
• Manage the distribution of memoranda to Cabinet/executive council members.
• Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees.
• Keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates.
• General supervision of the employees in the office of the executive authority.
• Quality control of the work delivered by supervises.
• Advise supervises with regard to all aspects of the work.
• Serve as the formal disciplinary authority with regard to supervises.
• Ensure that all supervises are trained and developed to be able to deliver work of the required standard efficiently and effectively.

• It is our intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. Preference will be given to people with disabilities. Applications should be submitted strictly online at  or  and it should be accompanied by a most recent Z83 form and comprehensive Curriculum Vitae (CV), certified copies of qualifications and Identity will be submitted upon request (no postal or hand delivery applications will be accepted).
  
  It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Following the interview and exercise, the selection panel will recommend SMS candidates to attend a generic management competency assessment. The certificate for entry into SMS and full details can be sourced by the following link: http://(Use the "Apply for this Job" box below). Preference will be given to female applicants for SMS posts.
  
  Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your…