Company Secretary; Cosec

JOB TITLE: COMPANY SECRETARY – 5 YEAR CONTRACT

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Location: Sandton, Johannesburg, Gauteng

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Closing Date: 23 February 2026

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Reference Number: COSEC/202502

Job Purpose

To provide professional company secretariat and governance advisory services to the Board of Trustees and its Sub-Committees in order to ensure effective governance and compliance with the Trust Property Control Act, Public Finance Management Act, King V Code of Corporate Governance, and the Companies Act (where applicable), and to advise / support Trustees in the execution of their fiduciary duties in accordance with these legislative frameworks.

The role is also responsible for supporting the Office of the CEO with corporate secretariat services in EXCO management.

Key Performance Areas

Strategy Development and Implementation

• Develops and implements the Company Secretariat framework which guides the preparation for managing and recording of meetings
• Develops, executes, reviews and reports on the Secretariat’s operational plan aligned to the GPF Corporate Strategy
• Develops and implements a Corporate Governance Framework including the Board Charter and terms of reference of the Board Committees, to ensure compliance with the King Codes and other corporate governance practices
• Identifies principal risks of the Secretariat and implements appropriate systems to manage these risks
• Compiles and submits the Corporate Governance compliance report
• Coordinates and facilitates regular reporting to the Board and Board Committees on various matters and activities in order to execute their oversight responsibility

Operational Management

• In conjunction with the Chairperson and CEO, plan, prepare and distribute meeting agendas, notice meeting information packs and minutes for shareholders, board and board committee meetings in accordance with the Annual Board Plan and Calendar
• Acts as the custodian of the Delegation of Authority (DOA)
• Provides guidance to GPF Board, Sub-Committees and Executive Management on the DOA to ensure compliance and proper governance.
• Facilitates meetings with the Board Chairperson and CEO to formulate the discussion items and agendas for Board and Sub-Committees Meetings
• Provides comprehensive Board and Committee support and administration. Oversees the collation, preparation, approval and distribution of Board and Sub-Committee packs, minutes, resolutions registers to ensure efficiencies and adherence with set standards.
• Acts as the administrator for any Board management tool to ensure that the system is maintained, and that Board documentation is accessible.
• Liaises with the GPF’s Governance structure, regulatory officials, and other relevant external key stakeholders / Shareholder on behalf of the Board.
• Supports the Board with the secretariat of all Executive Management and Board meetings including, strategic sessions, and any other meetings as requested by the Board.
• Manages and safeguards all documentation regarding Board and Board Sub-Committees
• Maintain accurate up to date records, ensuring confidentiality and accessibility as needed

Corporate Governance Compliance

• Ensures compliance with applicable sections of the Companies Act, PFMA and Trust Properties Control Act
• Advises on and supports the Board of Trustees of their responsibilities and liabilities under the applicable legislation and corporate governance requirements.
• Schedules and attends the Board, Sub-Committee meetings and workshops in order to ensure that the legal requirements are fulfilled; provides such information; and ensures the proper and orderly conduct during the meetings in accordance with the Board Charter and Rules Book
• Prepares official documents on the company’s behalf, when authorised by the Board or CEO
• Facilitates the Board appointment process in accordance with the applicable legislation, Board Charter and other applicable procedures, in support of the MEC.
• Leads the induction of new Board Members and provides continued capacity building to address the specific training needs of individual Board Members.
• Prepare and facilitate annual Board and Committees’ evaluations and address aspects that may arise.
• Identify and assess specific training needs of the Board…