Advanced Odoo Specialist, HR & Business Systems; Fractional

Role Overview

GSM Systems is seeking an advanced, hands-on Odoo Specialist with strong HR domain expertise to own and continuously improve our Odoo environment on a fractional basis. This role is designed for an experienced professional who prefers outcome-driven, project-based work rather than a full-time appointment.

You will act as the functional authority for Odoo across HR and core business processes, translating HR and operational requirements into scalable, system-driven workflows. The focus is on automation, data integrity, and process effectiveness, not hours logged.

1. Odoo Platform Optimization & Configuration

• Assess the current Odoo environment and identify gaps, inefficiencies, and improvement opportunities.
• Configure, optimize, and maintain Odoo modules with primary focus on:

HR
:
Employees, Recruitment, Leave, Attendance, Payroll Inputs, Performance, Appraisals

Accounting & Finance:

• Order to Cash (Sales to Payment Received)
• Procure to Pay (Purchase to Payment Issued)
• Approval workflows and controls
• Document management and reporting
• Ensure system configuration reflects real business operations rather than default settings.
• Design and implement automation to reduce manual effort and improve data accuracy.

2. HR Process Enablement & Compliance

• Translate HR policies and procedures into executable Odoo workflows.
• Support and enhance processes including:
• Employee lifecycle management, onboarding, changes, exits
• Leave and attendance management
• Performance management and appraisals
• Employee records, documentation, and approvals
• Ensure HR data confidentiality, integrity, and compliance with South African labour legislation.

3. Business Process Design & Integration

• Map existing HR and operational processes and redesign them for system efficiency.
• Design end-to-end workflows across HR, Finance, Operations, Projects, and Procurement.
• Strengthen integration between HR and financial and approval processes.
• Actively eliminate manual workarounds and fragmented processes.

4. Reporting, Insights & Data Governance

• Build and maintain HR and operational dashboards and reports.
• Provide leadership with reliable, real-time system insights.
• Establish and enforce consistent data standards across the organization.

• 3+ years experience as an Odoo Specialist, Consultant, or Functional Analyst.
• Hands-on experience with Odoo HR modules.
• Strong background in process mapping, workflow design, and automation.
• Ability to operate independently and take ownership in a fractional role.
• Strong stakeholder communication skills across HR, Finance, and Operations.
• High attention to data accuracy and system quality.
• Experience supporting multi-entity or multi-department environments.
• Knowledge of South African HR compliance and labour legislation.
• Experience aligning HR workflows with financial controls.

This engagement exists to make Odoo work properly. It is for someone who enjoys fixing complexity, embedding discipline into systems, and leaving behind clean, scalable workflows rather than occupying a permanent operational role.