HR Manager

Main Job Function

To provide a value adding Huaman Resources partnership to Management and staff in the relevant Business units. Ensure structures and processes are in place to protect the Group in terms of legislation and compliance and internal best practice.

Key Performances

1. Engagement

• Provide letter of offer and letters of engagement.
• Ensure all pre-employment checks are done.
• Submit authorised employee contracts to payroll timeously.

Lifecycle

• Ensure employee personal files are updated at all times.
• Ensure leave request are authorised and captured.
• Ensure management adhere to payroll deadlines.
• Provide updated contract in the event of any changes in the employment relationship.

Termination

• Conduct exit interviews at relevant level or on request.
• Ensure all terminations and resignations get to payroll timeously.

2. Ensure compliance with internal and external legislative and governance requirements

Ensure a thorough understanding of relevant legislation:

• LRA
• BCEA
• EE
• OHASA
• Sectoral determination
• Security Act
• MIBCO main agreement
• Remain abreast of changes to the above, and notify relevant parties where necessary
• Oversee quarterly EE meetings
• Managing internal disciplinary procedures
• Oversee the preparation for CCMA & DRC matters, including pre consulting with participants
• Attend CCMA & DRC cases where necessary

3. Provide expert HR input at all levels of the Organisation

• Consult with line when a position becomes available to ensure suitable replacement is made when necessary
• Advertise source or engage with recruitment providers for possible candidates
• Consult and advise line managers on requests such as increases, loans, overtime pay and other non-standard benefits
• Encourage cost control in relation to salaries and overtime by highlighting expenditure over budget.
• Assist and support line managers in the handling of employee counselling
• Prepare and communicate annual Performance Management timelines and documentation where relevant
• Provide any other support required to Directors, Management and staff at all times
• Oversee the administration and facilitation of the recruitment process

4. Ensure accurate and timeous completion of reports & audits monthly

• Monthly completion of HR Reports
• Where necessary oversee and assist with compilation of ad hoc reports
• Conduct audits on employee files and general information on an ad hoc basis

5. Lead and develop the HR team

• Recruit high performing, resilient HR staff to ensure succession
• Up skill HR by providing mentoring, coaching and training

6. Ad hoc projects

• Conduct and manage when retrenchment processes are embarked on.
• Advise and assist in the engagement and on boarding of new employees in acquisitions
• Develop action plans for implementations of new projects/processes/procedures