Field HR Officer

Overview

About Us

Doctors Without Borders/Médecins Sans Frontières (MSF) Southern Africa is a vibrant part of a global network of principled professionals driven by medical ethics and a shared commitment to humanity. Operating in over 70 countries, our teams of doctors, nurses, logisticians, and other specialists deliver critical healthcare to people affected by conflict, disasters, epidemics, and exclusion from medical services. Beyond providing care, we bear witness to the challenges faced by the communities we serve, raising awareness and advocating for change to address emerging crises and healthcare inequities.

Based in Johannesburg with an office in Cape Town, MSF Southern Africa is a dynamic hub for recruitment, communications, and operational support, governed by the MSF Southern Africa Association with over 300 members from seven regional countries. We are passionate about creating a diverse and inclusive workplace where every voice is valued. We warmly welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, abilities, and other diversity characteristics.

The purpose of HR Officer is to be responsible and accountable for the provision of FHR administrative support to the MSF SnA Section.

The Field Human Resources (FHR) Officer is responsible for supporting components of a large Field HR in the MSF SnA. The HR Officer is an FHR custodian, and is responsible for the implementation of MSF SnA FHR standards, protocols and procedures.

• HRIS management
  • Support the Career manager in selection, development and integration of all HR information systems.
  • Collect and document information regarding HRIS within the parameters set by the Career Manager, presenting updates to the Career/FHR manager
  • Conduct annual as-is MSF SnA HRIS audit in collaboration with the Career Manager/DA (HRIS)
  • Arrange change management presentations linked to implementation of new HRIS systems
  • Communicate updates to HRIS, as necessary, to all relevant stakeholders
  • Prepare Scaling where required and ensure IMS experiences are captured correctly in the system
• FHR ANNUAL PLANNING, BUDGETING AND REPORTING
  • Contribute to annual action plans linked to relevant Field HR pools (medical and non-medical) and activities.
  • Support the Career/FHR Manager in communicating FHR plans to relevant stakeholders
  • Monthly and quarterly reporting to the FHR Manager
  • Track and present expenditures within Domestic Administrative movement portfolio and FHR pool (Medical and non-medical) to the FHR Manager for validation.
• ADMINISTRATIVE RESPONSIBILITIES TOWARDS IMS (MEDICAL AND NON-MEDICAL POOLS)
  • Ensure all Travel and Administrative compliances for IMS are smoothly managed including their Hotel accommodation, pick-ups and their refunds for expenses they incurred as they prepare to take assignments and interact with the MSF offices. Including Vaccinations, police Clearances, Medical check-ups etc.
  • Organizing, scheduling and communicating briefings and debriefings of fieldworkers to FHRM
  • Communicate fieldworker arrival and departures to the MSF SnA office, using appropriate communication channels and tools
  • Conduct briefings of fieldworkers (M& NM), checking that the fieldworker has all the relevant project information, and has undergone necessary health checkups and vaccination updates,
  • Compile IP Sheets under the guidance of the DA
  • Follow up on any outstanding information and organizing health check-ups
  • Systematically confirm and communicate all field workers end of mission dates 1 month before returning the mission and scheduling debriefing with relevant units.
  • Maintain Up to date contact list of all field support staff across all OCs
  • Send at least one email communication to each fieldworker in the field during their mission, checking to find out how the assignment is unfolding, to report any challenges to the FHR Manager
  • Shares regular fieldworker availability lists with the FHR manager, stays in contact with out-of-mission fieldworkers to track their availability.
  • Updates and maintains accurate and complete fieldworker information on FHR HRIS (e.g.: Wedoo/HERO)
  • Present FHR information at…