Events and Trade Activation Coordinator

Who are we:
An internal agency for a FMCG corporation.

Who we are looking for:
An Events and On-Trade Activation Coordinator with a passion for creating standout brand experiences

What will you do:

Scope of the role:
To implement and manage as tasked, the successful creation, development and roll-out of Client marketing communication in a TTL capacity and manage all required administrative tasks.

Responsibilities (included, but are not limited to):

Event Coordination

• Attend brand activations and events to oversee set up, break down, brand ambassadors and sales mechanic
• Plan event with attention to financial and time constraints
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate event’s success and submit reports
• Develop a complete understanding of the requirements for every event
• Research vendors and make selections based on their creativity, quality and cost
• Book venues, schedule guests, draft and finalise contracts and lock down day-of logistics
• Develop content for event materials and work with graphic designer
• Handle day-to-day administration of events and programmes, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking and issues resolution
• Trade show execution support, work with marketing team to plan and execute trade shows as well as support in planning and execution
• Administration:
  Check event recaps and organise event photos and provide weekly activation recaps and reports
• Marketing Inventory Management:
  Manage and organise event and activation collateral

What you need:

• Experience in working on events in the beverage sector would be preferred
• Own car and valid drivers license
• Proficiency in project management software
• Ability to work under pressure and manage deadlines
• Strong communication and interpersonal skills
• Organised and thorough
• Time management