Bid Specialist

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Job Profile Summary
The Bid Specialist applies project management principles to lead and coordinate all aspects of the bid lifecycle. This includes planning, resource management, risk mitigation, quality assurance, and governance to deliver compelling, compliant, and timely proposals.

Key Responsibilities
Bid Lifecycle Management:
Lead end-to-end bid activities including initiation, planning, kick-off, solution definition, content development, response consolidation, reviews, quality control, submission, post-submission revisions, and win/loss analysis.
Project Planning & Execution:
Develop and execute clear, effective bid plans aligned with timelines, resource availability, and strategic objectives.
Resource Coordination:
Manage cross-functional bid teams to develop deal strategies, solution architectures, commercial models, and delivery/service plans.
Risk & Governance:
Identify, document, and communicate bid risks. Ensure all bids undergo required reviews and comply with corporate governance standards.
Content Management:
Facilitate the sourcing, tailoring, and packaging of bid content, ensuring alignment with client requirements and company standards.
Stakeholder Communication:
Maintain accurate, timely communication with all stakeholders. Ensure clarity, alignment, and understanding across the bid team.
Performance & Escalation Management:
Address performance issues and escalate risks or blockers to maintain bid momentum and quality.
Collateral & Template Management:
Maintain and use standard templates for less complex bids. Source and manage general bid collateral from authorised business owners.
Bid Analysis & Strategy:
Analyse RFP requirements, tailor responses to align with win strategies, and ensure key messages are clearly articulated.
Tracking & Documentation:
Track tender processes, maintain accurate records of key dates and deliverables, and ensure all bid artefacts are stored in approved systems.

Knowledge & Attributes
Strong business and financial acumen.
Deep understanding of the organisation’s business model, offerings, and industry landscape.
High attention to detail and commitment to quality.
Proficient in bid-related systems and tools.
Strong analytical, research, and presentation skills.
Ability to manage multiple bids and deadlines in a dynamic environment.
Excellent stakeholder engagement and relationship-building skills across all levels.
Knowledge of global commerce, contractual terms, pricing models, and service-level agreements.
Proficiency in Microsoft Word and PowerPoint (including formatting, tables, and graphics).
Adaptability to changing priorities and environments.

Qualifications & Certifications
Bachelor’s degree in Business, Commercial, Finance, or a related field (or equivalent experience).
Management Development Program certification preferred.
Relevant bid or project management certification (e.g., APMP, PMP) is desirable.

Experience Requirements
Proven experience managing and coordinating successful bids.
Experience in a similar role within a related industry or environment.
Background in consulting or commercial roles with significant client interaction.
Demonstrated ability to collaborate with subject matter experts to develop tailored, persuasive proposals.

Workplace type:

About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies.

Our services include business and technology…