Admin assistant to CEO

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Hubtiger is a South African SaaS company building software that helps retail businesses run better day to day. We work with customers across multiple countries, providing tools that improve operations, customer experience, and efficiency in-store.

We are a growing, product-led business with a strong focus on ownership, balance, and doing things properly. As we scale, we are looking for practical, reliable people who take pride in keeping things organised and moving.

We are looking for a reliable, detail-oriented Personal Assistant to help keep day-to-day admin running smoothly. This role supports senior leadership with general administration, coordination, and follow-ups, freeing up time to focus on higher-impact work.

This is a hands-on role suited to someone organised, proactive, and comfortable working independently.

Hybrid role:
Hybrid / Johannesburg preferred. 2-3 days in the office

Manage inboxes and flag priority items

Draft and format basic documents, emails, and letters

Organise files, folders, and shared drives

Maintain simple trackers, lists, and spreadsheets

Book meetings and manage calendars

Send meeting invites and follow-ups

Take brief notes or action points when required

Coordinate across multiple people and time zones

Assist with invoice tracking and basic reconciliations

Upload and organise receipts and supporting documents

Follow up on outstanding admin items

Prepare simple reports or summaries

Handle one-off admin tasks as they arise

Support ad hoc projects when needed

Proven experience in an administrative or assistant role

Strong organisational and time-management skills

High attention to detail and follow-through

Comfortable with Google Workspace (Docs, Sheets, Calendar)

Able to work independently and manage priorities

Trustworthy and discreet

Proactive and solution-focused

Reliable and consistent

Comfortable in a fast-moving, startup-style environment

Experience supporting founders or senior leadership

Familiarity with basic bookkeeping or invoicing

Experience working in a hybrid role

Admin tasks are handled efficiently and on time

Calendars, inboxes, and documents are well organised

Fewer follow-ups required from leadership

Things get done without needing reminders

Work closely with senior leadership with real visibility into how a growing SaaS business operates

Your work directly reduces friction and improves how the business runs day to day

Flexible, part-time role with trust and autonomy

Supportive, down-to-earth team that values ownership and balance

Opportunity for the role to grow over time as the business scales

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