Personal Assistant

Description

• The primary objective of this role is to provide daily personal assistant and administrative support to non-executive directors.

• Manage diaries and schedule appointments.

• Organise filing and minute-taking.

• Screen and direct calls appropriately.

• Prepare reports and presentations.

• Type and format documents, primarily in Word and PowerPoint.

• Manage emails and correspondence.

• Arrange local and international travel.

• Coordinate external off-sites and strategy sessions.

• Organise and attend meetings, ensuring all necessary materials are prepared.

• Source and order stationery and office equipment.

• Coordinate and manage projects.

• Resolve queries and handle various ad-hoc responsibilities within the division.

• Compile electronic meeting packs and reports according to the style guide.

• Prepare meeting agendas and coordinate the signing of resolutions.

• Ensure timely delivery of documents (internal and external).

• Maintain statutory company registers and prepare documents for AGMs.

• Assist with the certification of documents, including stamping and dating.

• Confirm directors' availability on a weekly basis.

• Support other directorships and declaration of interest schedules.

• Answer general queries related to company documentation.

• Act as a team resource to assist company secretaries, other PAs, and support staff.

• Strong attention to detail and a commitment to confidentiality.

• High computer literacy with strong skills in Word, PowerPoint, and Outlook; basic Excel knowledge is advantageous.

• Excellent typing skills and strong written and verbal communication abilities.

• Ability to organise, prioritise, and resolve problems effectively.

• Comfortable interacting at a senior level while maintaining confidentiality.

• Proven ability to work collaboratively in a fast-paced environment.

• Relevant experience as a personal assistant supporting management and teams.

• Relevant qualification in administration or a related field.

• We seek creative, talented people with passion, energy, and stamina, who collaborate unselfishly.