Office Administrator

General Admin

• To undertake office reception duties, both in person and on the telephone, including taking messages for other staff.
• To provide full administrative support to staff.
• Coordinated office supplies procurement and inventory management
• Control the accuracy of the CRM system
• Ensure the company's compliance documents are current & available
• Renewal of company certification documents
• Management of PSiRA portal updates/changes
• Completing onboarding documents and company application forms
• Filing and document control

Creditors

• Recon of supplier statements with invoices
• Generate POs
• Follow up on orders and communicate with the team on lead times
• Completing credit applications and other supplier documents
• GRVing POs on the CRM
• Receiving stock and filing
• Follow up on credit notes/returns and adjusting on CRM accordingly

Debtors

• Compile Debtors age analysis
• Follow up on accounts that are long overdue i.e. 90+ &120+ days
• Petty cash
• Follow up on slips and invoices
• Compile the debtors control
• Management of online portals for submitting quotes, invoices, and company documents
• Processes payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.

Fleet

• Arrange vehicle license renewals
• Vehicle repairs and faults reporting
• Management of fines
• Vehicles branding and tracker updates

Asset Register

• Order and update uniform register
• Update asset register
• Update tool register

HR

• Follow up on all leave forms and queries
• Assist with HR queries from staff
• New employee onboarding and information management
• Disciplinary document management
• Manage training certificates of staff this includes renewals

Stock Management

• Update stock control on Fusion CRM
• Control stock in/out of the storeroom
• Maintain storeroom cleanliness and orderliness
• Check lead times for quoting and ordering
• Stock take
• Arrange collection & return of stock items

• 3 - 5 years in a similar position
• Must have experience in debtors, creditors, HR, Stock Management and Asset Management

Salary:
Market Related

Closing Date: 31 January 2026

If you struggle to upload your cv please visit our website at  Click on Jobs Available, the position you are interested in and click on I'm Interested and upload your cv to apply for the position.

Alternatively email your cv to the email address on our website.