TIER - Admin Assistant

Job Title:

Administrative Assistant – Hospitality Group

Location:

Bedfordview / Johannesburg

Company:
Hospitality Group (5 Restaurant Brands)

Type:
Full-time

We are looking for a highly organised and detail-driven Administrative Assistant to support our hospitality group across five restaurants. This role is critical to the smooth running of the business and requires someone who is extremely proficient on computers, structured, reliable, and able to manage weekly deadlines without supervision.

This is not a junior admin role — accuracy, speed, and ownership are essential.

• Weekly invoice capturing for all five restaurants (suppliers, services, utilities, etc.)
• Ensure invoices are accurate, correctly allocated, and submitted on time
• Maintain organised digital and physical filing systems
• Prepare and submit weekly and monthly payroll information (hours, leave, adjustments, new staff)
• Liaise with store managers regarding missing documentation, variances, and corrections
• Track payments, supplier statements, and outstanding queries
• General administrative support including:
  • Data capturing and reporting
  • Email correspondence
  • Document preparation and record keeping
• Assist with ad-hoc operational admin as required by management

• Excellent computer skills (Excel, email, cloud file systems) – non‑negotiable
• Strong typing speed and accuracy
• Proven experience in invoice capturing and payroll administration
• Highly organised with strong attention to detail
• Ability to manage multiple deadlines across different stores
• Excellent written and verbal communication skills
• Comfortable following processes and checklists

• 2–4 years’ experience in an admin or finance support role (hospitality experience advantageous)
• Strong Excel skills (filters, basic formulas, reconciliations)
• Ability to work independently and take ownership
• Professional, discreet, and trustworthy

• Structured, methodical, and reliable
• Calm under pressure and deadline‑driven
• Proactive and solutions‑focused
• Confident communicator with managers and suppliers
• High standard of accuracy and accountability

• Stable, long‑term role within an established hospitality group
• Exposure to multi‑store operations and finance admin
• Clear processes and support from management
• Competitive salary based on experience