Kearney, Executive Assistant - SAME

Kearney, Executive Assistant - SAME

Full-time Middle East & Africa Johannesburg

About the job

As an Executive Assistant (EA) you will provide critical administrative support to the Principal and Partners of the company and undertake administrative functions to ensure that their operational, project-based and business development requirements are carried out effectively and efficiently.

Reporting directly to the EA Team Leader, you will be given the freedom to be your own, along with recognition for what you bring to the table, allowing you to make a real impact and be a true Kearney Original.

• Arrange complex travel & logistic plans, often with last minute changes for Senior Leadership.
• Coordinate calendars, appointments, meeting agendas, minutes for Senior Leadership, in addition to strategic support, advice, forward planning to maximize productivity gains for Seniors.
• Time and expense management, in addition to handling payments & invoicing, including but not limited to data entry, recharges, reconciliation support, reporting.
• Manage and support with Partner and Principal marketing efforts, planning, administrative support, communications, data collection.
• Support as a primary contact for external and internal stakeholders for the assigned Partners and Principals, managing correspondence, emails, calls, approvals.
• Draft communications, reports, presentations, spreadsheets as required to support the Leaders, projects and other initiatives.
• Support with Business Development; CRM management, RFP coordination and support, L&P management, WIP creation, tracking and monitoring proactively for relevant projects, supporting with cash collection initiative pipeline, DSO support coordination with relevant departments.
• Monitor and support; newsfeeds, security updates, internal team Facebook and distribution lists and other administrative needs for the practice.
• Support & collaborate with other departments regarding performance management process, HR policies & procedures, Leader leave applications, travel, BD and operations, recruiting, finance and other.
• Assist with onboarding of new Partners and Principals to the firm, ensuring smooth communications and integration, in addition to knowledge updates on procedures.

• Prepare and proofread presentations to standard.
• Support practice area initiatives, prepare meeting agendas, support with general administrative requirements, organize and manage filing and data management systems.
• Support with research requirements for the projects, as required.

• Understanding and keeping up to date with the business organization structure, policies, goals, and objectives, trainings.
• Awareness of (and participation where appropriate) office events, recruiting, alumni outreach, social and charitable events, trainings, coffee & connects / teach ins and other activities.
• Support, onboard and mentor your new joiner colleagues, coordinate with new joiner onboarding and support with Buddy programme and listen and learns.

After nearly 100 years, we know this business is fundamentally about making connections—between facts, figures, insights, strategies, tools, technologies and above all, people. That’s why we look for proactive, positive, and flexible individuals who are always unapologetically their unique selves.

We want to hear from you if you:

• Have a college degree or equivalent hands‑on work experience, preferably professional services industry.
• Have strong communication in English both oral and written. Arabic language would be advantageous but not essential.
• Possess exceptional task prioritization, able to work on own initiative, ability to handle sensitive information with discretion.
• Have excellent analytical, administrative, organizational and time management skills.
• Possess high levels of initiative, resourcefulness, and responsiveness.
• Have ability to identify problems, anticipate others’ needs and take proactive action where appropriate.
• Are proficient in MS Office and other software and tools which the role requires.

• Generous retirement/pension savings…