Executive Assistant

Metagenics believes in helping people live happier, healthier lives by realizing their genetic potential. It’s why, when we defined Metagenics’ Mission, Values, and Vision, we started with our company’s own DNA. United by purpose and core values (Integrity, Authenticity, Respect, Diversity & Inclusion and Healthy & Happiness) the Metagenics’ team is dedicated to providing effective nutritional products and solutions, for healthcare professionals.

We believe the way we do business is as important as the business we do; that a company in the nourishment business should nourish its people, too. So, we incorporated healthy, sustainable care into every dimension of our culture. Our diverse and expansive team are a prime example of the power of a people‑first approach. We know first‑hand, when an organization prioritizes internal growth and fosters empathy, its people come together to set an example of what the world can become.

The Executive Assistant provides administrative and project support to C‑Suite executives and their teams to ensure the success of the North America business operations. This role will also serve as an office administrator in the New Jersey Office, providing operational support.

• Serve as a trusted liaison between executives, the Board, internal teams, and external stakeholders, managing complex communications with discretion and sound judgment.
• Provide strategic and operational support for executive‑led initiatives, special projects, and cross‑functional programs, ensuring timelines, deliverables, and priorities are met.
• Partner with executives to develop and deliver high‑quality Board decks and presentations, ensuring accuracy, alignment, and adherence to governance standards.
• Manage executive operations, including complex calendaring, travel, expenses, purchase orders, invoicing, and executive communications.
• Point of contact as the office administration and day‑to‑day office operations as needed, ensuring a seamless and professional onsite experience for leaders, employees, and visitors.
• Deliver white‑glove support for executive and Board meetings, including logistics, technology, and onsite coordination.
• Handle highly confidential information with exceptional judgment and ensure compliance with company policies and standards.
• Support other projects and assignments as needed.

• A strong communicator and collaborator and work effectively with all members of the organization, from individual contributors to top execs
• You are highly organized yourself and like to organize others
• You enjoy managing multiple activities and projects at once
• Highly anticipatory and strategic. Your problem‑solving skills are unparalleled
• You always maintain a friendly disposition — even (and especially) under pressure
• Quick on your feet! When problems arise, you reliably produce responses and solutions
• Minimum of 5 years supporting executive level leadership positions, including C‑suite executives
• Extremely proficiency in essential computer programs including MS Project, Word, Excel, PowerPoint, and Outlook required
• Experience in working within a system‑centered environment
• High skilled in travel planning, calendaring and web‑based meeting options, organization methods, and Microsoft technologies
• Expertise in triaging incoming executive level priorities and communications in a growth organization

• Superior multi‑tasking and organizational skills to ensure multiple senior executives are supported
• Ability to work int a timely manner under pressure
• Ability to independently define problems, collect data, establish facts, prioritize, and draw valid conclusions to accomplish goals
• Friendly personality with a resilient attitude to multiple priorities
• Ability to interact effectively with a wide variety of personality types
• Strong organizational skills, including the ability to multitask
• Ability to be proactive and anticipate the needs of department leaders
• Excellent communication, both written and verbal, and problem‑solving skills
• Flexibility and a willingness to learn new things
• Ability to effectively present information and respond to questions…