Office Administrator

Overview

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

Daikin Applied is seeking an Office Administrator in Jersey City. Support an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor!

Location:

Hybrid (3-4 days a week in office)

• Provide administrative support to the Site Manager, including calendar management, correspondence, expense tracking, and assisting with budgeting to meet project deadlines.
• Plan, coordinate, and execute local marketing initiatives to support business objectives and enhance brand presence.
• Act as liaison with corporate office for office technology requests and ordering business cards, letterhead, and name tags.
• Manage local approval processes per Limits of Authority and submit to corporate for processing.
• Partner with purchasing and monitor office budget; analyze spending and recommend adjustments.
• Handle accounting processes with local vendors, including invoice processing, check requests, contract management, and resolving billing issues.
• Review and improve office processes and procedures as needed.
• Maintain inventory of marketing materials and office supplies; ensure stock levels are met.
• Coordinate corporate travel arrangements to minimize costs.
• Support HR activities: new hire paperwork, onboarding tracking, interview scheduling, time-off calendars, e-time setup, and employee recognition programs.
• Train new hires on company systems and programs.
• Plan and manage office and customer events, including venue selection, contract negotiation, and budget management.
• Serve as point of contact for building management, security access, and vendor compliance.
• Collaborate with other administrative assistants on multi-site customer events and provide backup support as needed.

• High School Diploma or GED
• 2-4 years of administrative experience
• Bachelor's Degree (preferred)
• 2+ years Marketing Experience (preferred)
• Live 10-20 miles from our Jersey City location (preferred)

• Competitive pay and benefits including Medical/Dental/Vision coverage, paid time off, 401K match, support for community involvement and much more!
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best
• The opportunity to work for a leading innovator in HVAC and make a difference in environmental initiatives to create a more sustainable world for all
• Potential to make an impact and shape your career with a company that is passionate about growth and development
• Endless opportunities to make an impact in a people-centered, growing company

The typical annual base salary for this position ranges from $34.24 -$50.00/hr in New York and New Jersey. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location. Additionally, this position is eligible for a sales incentive plan.

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If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Daikin Applied!