Administrative Assistant

Kushner Real Estate Group (KRE) is a family‑owned real‑estate company committed to creating well‑managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden‑style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident‑focused service.

We’re looking for a highly organized, systems‑minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations—supporting vendor relationships, tracking critical documentation, resolving issues before they elevate, and ensuring our teams have the information they need to operate effectively.

If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team’s success, this role offers an opportunity to make a meaningful impact. You’ll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company.

• Own the accuracy and organization of the vendor contract database
• Monitor renewal dates and ensure action items stay on track
• Support the preparation of finalized and approved contracts
• Lead COI compliance efforts and partner with Accounts Payable to keep all systems current

• Investigate tenant insurance cancellations or non‑payment notices
• Help build a more efficient process for tracking renter’s insurance
• Review vendor statements, resolve discrepancies, and support timely payments
• Assist in addressing utility shut‑off notices or billing concerns
• Manage incoming mail and route time‑sensitive documents for the portfolio
• Initiate RFPs and perform quality checks on proposals before review
• Maintain organized and accessible records of reports, municipal notices, and vendor documentation

You’ll thrive in this role if you:

• Bring 2+ years of experience in administrative support, office management, or AP/AR and take pride in getting things done right the first time
• Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly
• Have experience with Yardi or other property management software (or a willingness to learn quickly)
• Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly
• Excel at juggling multiple priorities in a multifaceted environment, while staying detail‑oriented and organized
• Take ownership of your work, work independently, and adapt to the needs of different properties
• Are motivated by being the operational champion who ensures our teams and portfolio run efficiently
• Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams

• Generous PTO and a genuine commitment to work–life balance
• A collaborative, supportive Property Management team
• Stability and long‑term growth within a respected real‑estate organization
• Opportunities to learn contract management, compliance, operations, and vendor coordination
• A welcoming Jersey City office with convenient transportation access

KRE conducts background checks and MVR checks (if applicable).