Administrative Assistant

POSITION:
Administrative Assistant (Level III)

FULLTIME: ASAP to 11/23/2026 (Assignment)

LOCATION: Jersey City, NJ

SCHEDULE: Hybrid schedule requirement of a minimum of 3 days per week- onsite day 1

PAY RANGE: $24.93/HR (Exact compensation may vary based on skills, experience, and location. Base pay information is based on market location.)

Looking for Administrative support for Risk and Regulatory Management leaders. Performs diverse, advanced, and confidential administrative support functions for the Business Management and Controls Leaders as well as the Pennington team. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects, or activities at one time.

Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy, and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs while consistently striving to develop and advance skills.

• Maintains detailed calendars and prioritizes meeting requests and related logistics
• Schedules complex meetings requiring coordination of multiple calendars
• Coordinates travel arrangements and processes expense reports in a timely manner according to policy
• Working with general bank systems (e.g., Concur and Corporate Travel), expense policies and MS Office Products (including Outlook, Word, Excel, PowerPoint), Web Ex, and GEP Smart
• Serves as floor support, including building access management
• Onsite POC for traveling BMC team members ensuring access and accommodations
• Site-specific events- catering orders/coordination/post event clean up
• Supplies ordering and maintenance
• Printer maintenance- ordering paper/ink and making sure it is functioning properly/tidy
• Adhoc maintenance requests
• Help with signage/maintaining the floor for BMC
• Collecting/coordinating equipment returns for exiting resources

• Ability to think proactively and balance multiple needs and requests
• Ability to document meeting minutes and procedures required to execute role
• Polished professional with strong written and verbal communication skills
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio)
• Highly organized with strong attention to detail
• Excellent time management; able to effectively prioritize
• Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
• Ability to work effectively under pressure, adapting to unexpected events, responding well to change
  
  Ability to learn quickly and take on new responsibilities
• Must have excellent judgment, independent thinker and resourceful
• Ability to handle highly sensitive, confidential, and non-routine information
• Strong interpersonal skills: comfortable working with people at all organizational levels and able to adapt to diverse perspectives and style
• Accuracy/quality control – must demonstrate accuracy and thoroughness and monitor own work to ensure quality
• May assist other senior members of the leadership team when needed
• Experience supporting more than one line of business executive with demonstrated ability to manage multiple competing priorities

• Must be well versed in Concur or other Travel Expense software
• 2+ years of administrative assistance experience
• Experience engaging with executive stakeholders, across multiple locations and geographies
• Strong partnering skills

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs
• Use of computers and technology

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity, we are made a stronger organization, and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences.

The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency, and using the experience from a diverse assortment of backgrounds and experiences, Canon is able to improve the services and value we deliver to clients, employees, and customers.

At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life.

Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not…