Payroll Accounting Specialist

Overview

Department: Administration

Location: Main Plant, Jerome, Idaho

Reports To: Payroll Manager

Employment Status: Full time

FLSA Status: Non-exempt

Shifts: Day Shift

Days: Mon-Fri (subject to change according to business needs)

Number of Openings: 1

• Position:
  Payroll Accounting Specialist
• Department:
  Administration
• Location:
  
  Main Plant, Jerome, Idaho
• Reports To:
  
  Payroll Manager
• Job Type: Full time, Non-exempt

• Comprehensive benefits package including Medical, Dental, Vision, Disability, Life Insurance, Flexible Spending Accounts, Supplemental Insurance, Vacation, Holiday Pay, Personal Time Off (PTO), and a 401(k) with company match. Eligibility and waiting periods may apply.

The Payroll Accounting Specialist provides financial, administrative, and clerical support to ensure efficient and accurate payroll operations. This role processes payroll transactions, maintains payroll records, and assists with payroll reporting, compliance, and tax filings. In addition to payroll duties, this position performs milk reconciliation and supports milk payment and invoicing processes to ensure accuracy and timeliness. The Payroll Accounting Specialist collaborates with the Payroll Manager and other Finance and HR team members to ensure timely and accurate payments to employees, compliance with company policies and regulatory requirements, and a positive employee experience.

This role also provides assistance with accounts payable/receivable processing and front desk coverage as needed.

• Process payroll transactions accurately and timely, including regular, overtime, vacation, holiday, and other pay types.
• Maintain payroll records and ensure confidentiality.
• Respond promptly to employee inquiries regarding payroll, deductions, and timekeeping.
• Assist Payroll Manager with payroll reporting, audits, and reconciliations.
• Ensure adherence to company policies and applicable regulations.
• Perform milk reconciliation data entry and assist with payment processing under direction.
• Generate and distribute standard payroll reports as directed.
• Update annual payroll calendars as directed.
• Coordinate with HR for onboarding/offboarding tasks.
• Maintain time clocks in all locations.
• Provide relief coverage for front desk.
• Assist with AR/AP processing as needed.
• Perform additional administrative tasks as required.

Education:

• High School Diploma or GED required.
• Associate’s degree in Accounting, Business, or related field preferred.

Experience:

• Minimum 2 years of payroll or accounting experience required.
• Experience with payroll systems and timekeeping software preferred.
• Experience in a manufacturing or dairy environment is a plus.

Knowledge, Skills and Abilities:

• Working knowledge of payroll processes, wage and hour laws, and payroll tax regulations.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Ability to maintain confidentiality and handle sensitive information.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Problem-solving and analytical skills.
• Commitment to customer service and a positive work environment.

• Walking:
  Moving about on foot to accomplish tasks, particularly for short distances on a regular basis.
• Up to 92 dB exposure as applicable.
• Lifting:
  Up to 20 lbs. occasionally.
• Reaching:
  Extending hands and arms in any direction.
• Stooping:
  Bending body downward and forward by bending the spine at the waist occasionally.
• Talking:
  Expressing or exchanging ideas by spoken word; ability to convey and communicate important information clearly.

If you’re excited about this opportunity, we invite you to apply by visiting our website at