Accounts Payable Associate

Position Purpose
The Accounts Payable Associate manages systems to pay bills accurately and on time with proper approvals.

Essential Functions

• Reviews invoices and check requests for accuracy and proper approvals
• Enters invoices and check requests into Blackbaud AP system
• Distributes invoices to faculty and staff for approval and coding, including reviewing

for appropriate supporting documentation, reviewing for applicable approvals, and following up on invoices not returned/completed for payment within a reasonable timeline.

• Processes weekly check run
• Prepares weekly AP reconciliation
• Maintains paid invoice files.
• Processes purchase order requests.
• Manages employee credit card system.
• Manages employee credit card bills for proper documentation and timeliness.
• Optimizes the Blackbaud Accounts Payable system.
• Maintains favorable vendor relations and follows up with appropriate parties.
• Reviews monthly account statements from vendors, following up on outstanding items.
• Follows up on outstanding payments
• Maintains files for 1099 vendor reporting and generates all applicable regulatory reporting within timelines.
• Prepares accounts payable-related reports for year-end audit and CFO.
• Manages all petty cash disbursements and cash box transactions
• Other duties as assigned by the Chief Financial Officer or their delegate.

Qualifications

• High school diploma.
• Two years of previous general office experience.
• At least one year experience with accounts payable work.
• Excellent organizational and time management skills.
• Sensitivity to confidential information.
• Demonstrates initiative, is conscientious, and provides complete follow-through on areas of responsibility.
• Demonstrates sensitivity, knowledge, and understanding of the diverse backgrounds of community members with a continuous focus on healthy relationship building.
• Strong computer skills with experience in the use of web-based applications.
• Ability to use essential office equipment.
• Ability to communicate effectively with all constituents in a school environment.

Physical Requirements and Work Environment

• Essential functions require maintaining physical condition necessary for activities such as sitting, standing, walking, kneeling, crouching, stooping, squatting, and lifting an average of 30 lbs.
• Regularly use close and distance vision.
• Turn, reach, and occasionally climb.
• Work in a traditional climate-controlled environment.

Interested candidates should submit a resume, cover letter and list of three references. Position is available immediately.

Abington Friends School is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, ethnicity, religion, gender, sexual orientation, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.