Procurement Specialist

Responsibilities

• Assist with purchasing medical supplies, equipment, pharmaceuticals, and services in accordance with clinical and operational needs.
• Monitor inventory levels in Central Store to ensure uninterrupted patient care.
• Issue, track, and reconcile purchase orders.
• Coordinate with clinical departments to understand usage patterns and urgent needs.
• Work with approved healthcare vendors, distributors, and group purchasing organizations (GPO’s).
• Support contract pricing compliance and item standardization initiatives.
• Communicate with vendors regarding availability, substitutions, recalls, and backorders.
• Assist in resolving invoice discrepancies and delivery issues.
• Document procedures related to critical supplies, emergency sourcing, and vendor escalation paths.
• Ensure purchasing activities comply with healthcare regulations, accreditation standards, and internal policies.
• Assist with recall management and product traceability.
• Maintain accurate documentation for audits and regulatory reviews.
• Maintain purchasing date in various material management systems.
• Asist with spend analysis, cost saving initiatives and budget tracking.
• Identify opportunities to improve purchasing efficiency and supply continuity.
• Assist with standardizing supplies and improving workflows.
• Other duties as assigned.

• Assist with purchasing medical supplies, equipment, pharmaceuticals, and services in accordance with clinical and operational needs.
• Monitor inventory levels in Central Store to ensure uninterrupted patient care.
• Issue, track, and reconcile purchase orders.
• Coordinate with clinical departments to understand usage patterns and urgent needs.
• Work with approved healthcare vendors, distributors, and group purchasing organizations (GPO’s).
• Support contract pricing compliance and item standardization initiatives.
• Communicate with vendors regarding availability, substitutions, recalls, and backorders.
• Assist in resolving invoice discrepancies and delivery issues.
• Document procedures related to critical supplies, emergency sourcing, and vendor escalation paths.
• Ensure purchasing activities comply with healthcare regulations, accreditation standards, and internal policies.
• Assist with recall management and product traceability.
• Maintain accurate documentation for audits and regulatory reviews.
• Maintain purchasing date in various material management systems.
• Asist with spend analysis, cost saving initiatives and budget tracking.
• Identify opportunities to improve purchasing efficiency and supply continuity.
• Assist with standardizing supplies and improving workflows.
• Other duties as assigned.

• Strives for continuous quality improvement.
• Participates in educational experiences designed to maintain and/or improve professional competence.
• Maintains high work ethic standards.
• Provides quality customer service to staff, patients and visitors at all times.
• Ability to build strong working relationships across all departments of the organization.

Education:

• Associate’s or Bachelor’s degree in Supply Chain, Business Admin, Healthcare Admin or equivalent experience

Experience:

• Medical office exposure preferred, but not required
• Computerized purchasing software
• Communicate professionally & effectively (verbal and written)
• Solve problems
• Ability to prioritize in a fast paced healthcare environment.
• Working with medical supply vendors, distributors, or GPO’s.
• Good organizational skills

Normal medical office environment.

• Health insurance & employer paid short- and long-term disability
• Generous PTO policy, beginning at 148-hours annually
• 56 hours paid Holiday Leave
• Employer Retirement Plan (401K) with employer match
• Tuition reimbursement and other professional advancements, including a Medical Assistant training program