Maintenance Planner

Job Purpose:

The Maintenance Planner is responsible for planning, scheduling, and coordinating all preventive, corrective, and predictive maintenance activities to ensure the reliability and efficiency of all equipment and facilities across the stores. The role ensures optimal utilization of manpower, materials, and resources while minimizing equipment downtime and maintaining cost control.

• Develop and maintain the Preventive Maintenance (PPM) plan for all assets (HVAC, electrical, fire systems, civil works, cold rooms, etc.).
• Prepare detailed weekly and monthly maintenance schedules in coordination with operations and maintenance teams.
• Ensure all planned jobs have the necessary materials, tools, and manpower before execution.

• Review incoming work requests, verify scope, and prioritize based on urgency and impact on operations.
• Create, assign, and monitor work orders in the CMMS system to ensure timely completion.
• Track job progress and close work orders upon confirmation of completion and quality verification.

• Create Purchase Requisition s (PRs) for required spare parts, tools, and materials.
• Coordinate with the procurement and warehouse teams tofollow up on spare parts delivery and ensure timely availability.
• Maintain a record of critical spare parts and ensure sufficient stock levels to support preventive and emergency maintenance.

• Coordinate technician assignments based on workload, skill level, and store priority.
• Liaise with contractors and suppliers to schedule specialized services as required.

Analyze maintenance trends and recommend improvements to enhance asset reliability and reduce breakdowns.

• Maintain accurate records of maintenance activities, spare parts usage, and equipment downtime.
• Generate reports on key performance indicators (KPI) such as MTTR, MTBF, and schedule compliance.
• Support continuous improvement initiatives through data analysis and feedback to management.

• Ensure all maintenance works are executed in compliance with safety standards and Civil Defense regulations.
• Support periodic inspections, audits, and certification renewals as required.

• Diploma or Bachelor’s degree in Mechanical, Electrical, or Industrial Engineering (or equivalent).
• Minimum 3–5 years of experience as a maintenance planner or coordinator, preferably in retail or facility management.
• Strong knowledge of HVAC, electrical, refrigeration, fire protection, and building systems.
• Proficiency in CMMS software (e.g., Maximo, SAP PM, or similar).
• Familiar with procurement and inventory control processes.

• Maintenance planning and scheduling
• Spare parts and procurement management
• technical understanding of MEP and facility systems
• Data analysis and reporting
• Problem-solving and decision-making
• Communication and teamwork
• Attention to detail and follow-up discipline

CMMS systems

Maximo

SAP PM

Preventive Maintenance (PPM)

Corrective Maintenance

Predictive Maintenance

Maintenance Scheduling

Work Order Management

HVAC systems

Electrical systems

Fire Fighting systems

Refrigeration & Cold Rooms

MEP systems

Spare Parts Management

Purchase Requisition s (PR)

Inventory Control

Vendor & Contractor Coordination

Maintenance KPIs (MTTR, MTBF)

Data Analysis & Reporting

Maintenance Documentation