Officer - Procurement

Source and buy materials, goods, and services and oversee purchasing activities to ensure purchased items are both cost efficient and of high quality by maintaining good supplier relations and coordinating to deliver within the allocated time frame and budget adhering to quality standards and the purchase policy.

• Sourcing and buy materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals.
• Sourcing new suppliers and research potential vendors.
• Verify nomenclature and specifications of purchase requisitions.
• Reviewing, comparing, and analyzing approved material and services to be purchased.
• Negotiating contract terms of agreement and pricing.
• Following and enforcing company's procurement policies and procedures.
• Track orders and ensure timely delivery.
• Review quality of purchased products.
• Maintain updated records of purchased products, delivery information and invoices.
• Prepare reports on purchases, including cost analyses.
• Research and evaluate prospective suppliers.
• Maintaining good relations with supplier/vendor and negotiated prices and payment terms.
• Evaluating and monitoring existing suppliers/vendors performance annually.
• Ensure that proper inventory check has been followed by Stores.
• Prepare invitation of bid forms and mails forms to supplier firms or for public posting under supervision of Purchasing Superintendent.
• Prepare Purchase Order in the system and send copy to supplier and user department.
• Prepare PR and PO updates on weekly basis.
• Compare prices, specifications, and delivery dates and report to Superintendent and Procurement Manager for analysis.
• Track orders and coordinate with vendors to ensure timely delivery of goods as per the requirements along with all required supporting documents.
• Verify invoices from vendors and match with PO and material receipt.
• Assure that all required supporting documents are delivered to stores.
• Process entries related to purchasing function in the system and send documents to Finance for processing payment to vendors.
• Prepare MIS reports for analysis.
• Perform periodical scheduled performance review with reporting personnel.
• Identify and develop the department's technology and training requirements.
• Responsible to maintain safety and discipline in the work area.
• Ensure compliance with Fatal Risk Standards.
• Ensure compliance with Safe Work Practices.
• Ensure compliance with HSE policy.
• Reporting accidents and 'near misses' in accordance with defined safety procedures.

Minimum of Bachelor's degree in a relevant field is required e.g. Supply Chain Management, Industrial Engineering, Finance

• 2 to 3 years experience in Procurement
• Proficient in Oracle Fusion Cloud Procurement system, MS Office applications (Excel, PowerPoint & Word).