Administration specialist

Role

Purpose:

To support the efficient and seamless operation of the head office by ensuring the effective execution of facility maintenance, internal purchasing, internal events, safety and security protocols, and front-office reception. The role involves managing daily administrative functions, coordinating resources, and maintaining compliance with company standards to promote a safe, organized, and productive work environment.

• Ensure seamless operation of administrative services by coordinating facility maintenance, purchasing, and event management to minimize disruptions and maintain a productive work environment.
• Implement and monitor compliance with safety, security, and 5S standards to enhance the efficiency and safety of the head office and align with organizational goals.
• Facilitate effective internal communication by acting as the central point of coordination between administration specialists, department heads, and external vendors to ensure alignment and timely updates.
• Build and maintain professional relationships with external suppliers, service providers, and sister companies to negotiate contracts and ensure high-quality service delivery.
• Develop and implement process improvements for facility maintenance, purchasing, and event execution to enhance efficiency and reduce operational costs.
• Introduce new tools and techniques (e.g., digital platforms for booking, vendor management, or safety monitoring) to streamline administrative tasks and improve service quality.

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Problem-solving mindset with attention to detail.