Executive Secretary

Key Responsibilities :

• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements, while resolving conflicts efficiently.
• Act as the primary point of contact for internal and external stakeholders, screening and directing calls, emails, and correspondence appropriately.
• Prepare and edit correspondence, presentations, reports, and other documents with high accuracy and attention to detail.
• Coordinate meetings, conferences, and events, including agenda preparation, minute-taking, and follow-up on action items.
• Maintain confidential files, records, and databases in an organized and accessible manner.
• Process expense reports, invoices, and related administrative financial tasks.
• Coordinate complex travel arrangements, including itineraries, accommodations, and required documentation.
• Anticipate executive requirements and proactively address administrative needs.
• Liaise with internal departments to coordinate activities and communicate executive directives effectively.
• Manage office supplies, equipment, and services to ensure efficient operations.

• Education:
  
  Bachelor’s degree in Business Administration, Information Management, or a related field.
• Experience:
  
  Minimum 5 years’ experience as an Executive Secretary or in a similar role.