Executive Secretary
Job in
Jeddah, Saudi Arabia
Listed on 2026-03-04
Listing for:
FNRCO
Full Time
position Listed on 2026-03-04
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
- Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements, while resolving conflicts efficiently.
- Act as the primary point of contact for internal and external stakeholders, screening and directing calls, emails, and correspondence appropriately.
- Prepare and edit correspondence, presentations, reports, and other documents with high accuracy and attention to detail.
- Coordinate meetings, conferences, and events, including agenda preparation, minute-taking, and follow-up on action items.
- Maintain confidential files, records, and databases in an organized and accessible manner.
- Process expense reports, invoices, and related administrative financial tasks.
- Coordinate complex travel arrangements, including itineraries, accommodations, and required documentation.
- Anticipate executive requirements and proactively address administrative needs.
- Liaise with internal departments to coordinate activities and communicate executive directives effectively.
- Manage office supplies, equipment, and services to ensure efficient operations.
- Education:
Bachelor's degree in Business Administration, Information Management, or a related field. - Experience:
Minimum 5 years' experience as an Executive Secretary or in a similar role.
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