Executive Assistant

Overview

Job Purpose: The purpose of the Executive Assistant job is to perform a variety of administrative tasks and support Panda company’s senior-level managers/executives, by all means, enabling them to focus and reach their strategic goals and objective.

• Acting as the point of contact among Panda executives, Business Support team, and external partners/clients with related matters for Vice President of Business Support.
• Maintaining the Vice President of Business Support appointment schedule by planning and scheduling meetings, conferences, teleconferences, and making travel and accommodation arrangements for the Business Support Vice President.
• Manage the suppliers, visitors, and/or delegations for the Business Support Vice President (visits, meetings, conference, etc.).
• Ensure confidentiality at the workplace.
• Completes tasks assigned by the Business Support Vice President to the Business Support Heads and their team; follows up on actions and results and organizes and maintains the Vice President files, documents, and invoices, etc.
• Take minutes during meetings.
• Coordinate and monitor the Business Support Management team vacation and business trips tracker.
• Track the Vice President’s tasks and their direct reports to ensure jobs and actions are conducted within the timeline.
• Keep up with all work-related matters for the Business Support Vice President.

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills.