Manager of Supply Chain Operations Walker Hospital

Position Summary

Baptist Health Walker Hospital

Responsible for activities associated with utilization management, reduction of variation, strategic planning, physician relations, supplier relations, and inventory optimization. Manages the overall performance of the centralized procurement, customer service, electronic catalog and warehouse management information system services.

• Develops and continually assesses current job descriptions for all areas of Supply Chain Operations.
• Manages various human resources functions including hiring, work assignments, coaching plans, and performance counseling.
• Monitors the operating budget and critical success factors while achieving prescribed objectives within span of control; compilation and preparation of monthly procurement/systems reports including review of expenses and other budgetary data for all areas of responsibility.
• Utilizes sound communication and motivational techniques in supervising, coaching, counseling, and disciplining subordinates, responsible for semi-annual employee performance evaluations.
• Provides strong leadership direction and project management.
• Responsible for ensuring that receiving occurs according to policy.
• Responsible for establishing and maintaining Quality Assurance/CQI programs and reporting mechanisms.
• Knowledge of state and federal regulations and hospital information systems.
• Establishes and maintains effective relationships with other management staff, employees, physicians, vendors and the public.
• Establishes and monitors goals and objectives, including Critical Success Factors and operating budget.
• Demonstrates strategic agility by anticipating future consequences and trends accurately.
• Develop, and implement business plans to capture all opportunities, through inventory consolidation, contracting standardization, and utilization.
• Active involvement in value analysis to review new products, services, and capital equipment and ensure strategic alignment and standardization.
• Coordinates the inbound and outbound procurement process between vendors and customers including the issuance of purchase orders, receipt validation and confirmation of orders.
• Develops appropriate distribution processes in all areas to optimize efficiency and customer satisfaction. Ensures activities and responsibilities are consistent with the goal of a streamlined procurement process to maximize opportunities via HPG (or other GPO) contracts and negotiations.
• Establishes financial targets for the operational budget (variable non-salary). Using financial analysis, and forecasting through retrospective analyst, market trends, vender pricing, impending new technology, and product mix.
• Functions as the primary liaison to corporate departments such as accounts payable, supply chain and information services for all functions related to the procurement, receipt and payment of products and services.
• Implements supply chain improvement/cost management opportunities through appropriate business strategies, best practices, and benchmarking.
• Oversees inventory control team to assess inventory levels, charge capture efficiency, and revenue maximization.
• Works with Resource Team during product conversions to ensure a smooth transition.
• Train employees on the proper procedures for each customer account including the preferred ordering processes (electronic, template and or verbal) for hospital facilities as well as warehouse pars.
• Responsible for the management and optimal utilization of par locations and emergency supply carts.
• Plans and manages costs to respond to changing financial requirements.
• Possesses clinical, business acumen to assist in determining supply, equipment, and service commitments and compliance.
• Presents facts and recommendations effectively and professionally in oral and written form.
• Provide data to assist with utilization of space through warehouse consolidation, product rotation and adjustment of par levels as appropriate.
• Provides information and gains input from employees by conducting monthly staff meetings and 1:1s.
• Develops reporting mechanisms from receiving and supply areas.
• Coordinates the download of electronic inventory scanning devices and provides appropriate support.
• Demonstrates a positive attitude and takes the initiative to implement changes to maintain a progressive department.
• Establishes work schedules to overlap with warehouse, vendor and customer requirements and ensures schedules are correctly implemented; ensuring that job functions are assigned effectively and completed accurately.
• Responsible for establishing and monitoring quality control audits of automated delivery receipts and mechanism for discrepancy resolution.
• Takes responsibility for professional development of self, and all staff members
• Works directly with customers and vendors in resolving invoice discrepancies, credits/returns and then implementing processes to decrease errors.
• Develops, implements, and monitors work plans while over-seeing subordinates.
• Displays excellent…