Administrative Assistant

We are seeking an Administrative Assistant for the Innovative Network of Knowledge.

It’s a great feeling to work for a company that does so much good for others around the world!

• High School diploma or GED.

• Minimum of one year of clerical support in an office environment.
• Preferred:
  Associate or Bachelor’s degree.
• Bilingual (Spanish) experience.
• Experience in office management and knowledge of Head Start administrative functions.

• Protect the physical and mental health and safety of our children and ensure no child is left alone or unsupervised while under our care.
• Follow appropriate practices to keep children safe during all activities, including reporting at a minimum suspected or known child abuse and neglect, and providing appropriate supervision at all times.
• Support the provision of ongoing monitoring results, data on program and school readiness goals, and other information to the governing body.
• Support and participate in staff development, including completion of minimum training requirements as specified in state and federal standards, continuing professional development, and staff wellness initiatives.
• Ensure the Head Start Directors’ calendars are accurate and current.
• Acknowledge inquiries to the grant area’s main office within the same business day.
• Review correspondence and program documentation (e.g., meeting minutes) for correct grammar and formatting using the established branding.
• Produce reports, as determined by ongoing oversight data, for the grant area’s delivery on a semi‑annual basis and deliver to executive leadership and policy council.
• Requisition invoices within 24 hours of receipt.

• Provide word processing and administrative support for grant area leadership, policy council, center leadership, parent committees, and other agency needs.
• Maintain record‑keeping system and form compliance with federal regulations and agency policies and protocols.
• Collect, collate, and distribute information and maintain and organize grant area data and files in database and records management systems.
• Produce final drafts of minutes, manuals, rosters, grant requests and miscellaneous documents.
• Work closely with program staff to support accurate reporting and program compliance.
• Maintain calendars, schedule meetings, reserve rooms/conference bridges, coordinate travel and logistics, and attend and record meetings, training sessions, and other events.
• Route incoming and outgoing mail and interoffice mail.
• Maintain office equipment and supplies, including inventory and order management.
• Support grant area leadership coordination with executive staff to address identified needs and requests for information.
• Support school events, meetings, and other team activities, including annual in‑service training.
• Maintain confidentiality in all areas of child and program operations.
• Process invoices as required and in a timely manner.
• Perform reception duties for the grant area’s office(s).
• Supervise volunteers in clerical, data entry and other miscellaneous duties assigned.
• Support other special projects and perform other job duties as assigned.

• Strong computer literacy, specifically in Office 365 applications.
• Excellent written and verbal communication skills in English and Spanish (preferred).
• Ability to maintain emotional control and professional composure.
• Working knowledge of all INK policies and procedures.
• Ability to organize and prioritize duties and responsibilities in a fast‑paced environment.
• Ability to interpret and apply program information in making work decisions or in providing information to others.
• Ability to work independently.
• Possess a valid driver’s license.
• Complete and pass health examination.
• Confirm work eligibility status.
• Successfully pass driving history check.
• Clear criminal background check.
• Required to lift up to 60 pounds.
• Required to stand, sit on the floor, bend, squat, kneel, lift children, and engage with children.
• Exposure to communicable diseases and other hazards such as cigarette smoke, pets, and at‑risk neighborhoods.
• Travel up to 50% by car, bus, airplane, or train may also be required for…