SSI Technologies: Document Control

Overview

JOB REQUIREMENTS:

Position Summary:

The Document Control Administrator is responsible for the creation, control, distribution, revision, and archival of technical and quality-related documentation. This role ensures that controlled documents—such as procedures, work instructions, drawings, specifications, and records—are accurate, traceable, and available at points of use, while obsolete documents are properly removed. The position supports compliance with internal quality systems and applicable regulatory or customer requirements.

• Administer document change requests (engineering change requests, or similar).
• Support engineering and production by researching, collecting, monitoring and maintaining bills of materials (BOMs), routings, change requests, customer specific requirements, various engineering standards (ASTM, ISO, SAE), and other controlled documentation.
• Define and track metrics related to document & task approvals within ERP system.
• Verify accuracy of documentation and completeness of files and resolve discrepancies.
• Ensure documents are retained and destroyed in accordance with internal policies and regulatory requirements.
• Follow processes for document approval, distribution, modification, and destruction.
• Utilize an electronic document/record management system. Enter and maintain bills of material (BOM) and routings in the ERP system.
• Develop and deliver training programs educating staff on document control processes in the organization. Ensure that training records are appropriately maintained and entered in the ERP system.
• Set up parts in the ERP system and set up software with multiple types of formatting as directed by that specific PCN.
• Work with cross functional team to optimize workflow and troubleshoot issues related to document control & routing.
• Participate in documentation projects and various support functions as required by manager and/or cross functional team.
• Write and format user documentation according to approved standards. Administer non-disclosure agreements and ensure they are appropriately maintained.
• Set up part information within the ERP system. Implement continuous improvement projects relative to document control, workflow, ERP system, etc.
• Serve as internal auditor, supporting quality engineering audit requirements.
• Collaborate with quality, compliance, engineering, legal, and operations teams at multinational facilities for various documentation functions.
• When mandated, be available to work overtime, be it daily extra hours or weekly with additional days added to the work week.
• Operate a vehicle for work purposes as directed by management, observing the requirements of the Fleet Safety Program.
• Support, promote, and perform in a manner consistent with continuous improvement practices.

• Experience with document control processes, ERP systems, and electronic document/record management systems.
• Ability to administer change requests, maintain BOMs and routings, and ensure documentation accuracy and regulatory compliance.
• Strong attention to detail; ability to identify discrepancies and implement corrective actions.
• Experience developing and delivering training related to document control.
• Effective collaboration with cross-functional teams (quality, compliance, engineering, legal, operations).
• Willingness to work overtime when required and follow safety and fleet program requirements.

SSI is an equal opportunity, affirmative action employer for minorities, females, veterans and disabled.

***** APPLICATION INSTRUCTIONS:

Apply Online: ipc.us/t/7