Recreation Assistant- Seasonal

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- Seasonal role at Janesville Group

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The residents of Janesville choose this community, not just as a place to live, but as a place to realize life’s opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect.

To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one’s potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of “Wisconsin’s Park Place”.

Under general direction of the Recreation Director and guidance of the Administrative Assistant I, Recreation Supervisor and Recreation Programmers, the Recreation Assistant is responsible for assisting in general office clerical administrative tasks, program and event support duties for the Recreation and Parks Divisions. The Recreation Assistant will fill in for various seasonal positions and work various events as needed throughout the summer based on staffing.

Position is mid-May through August.

Reports to:

Recreation Director

Has regular work contact with Department, Division and Office Heads, City employees, vendors, suppliers, community groups and the general public.

Supervises:
None

• Greets customers in a welcoming manner; answers questions and provides assistance with inquiries, requests and administrative tasks.
• Answers the telephone, provides basic Parks and Recreation Division information, transfers calls, takes messages, updates rainout line and handles complaints when necessary.
• Acts as cashier dispensing change, collecting funds, and fees for program registrations/pavilion reservations/permits, accounting for petty cash, and preparing bank deposits and reconciliation.
• Composes, proofreads and assembles labels, brochures, flyers, and other documents.
• Processes facility and pavilion reservations.
• Registers program participants.
• Records sales and receives payment for WPRA ticket sales.
• Prepares, assembles, and assists in distribution of equipment rental items and keys.
• Receives, sorts, and distributes incoming and outgoing mail.
• Assists with basic recordkeeping, data entry, and tracking of program participation or supplies.
• Retrieves facility deposits and timecards according to the established schedule.
• Makes appropriate posts and responds to inquiries on Division social media.
• Collects weekly beach water sample and submits for laboratory analysis.
• Assists with recreation programs and events as needed, including supply purchasing, delivering of supplies and concessions to program and facility sites, and assistance with program and event preparations.
• Provides coverage for other recreation facilities and programs as needed.
• Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices.
• Performs other special projects and other job duties as assigned or required during regular and non-business hours.

• High School Diploma or equivalent.
• Must be 18 years of age or older.
• A valid, state-issued driver’s license at time of hire is required.
• Office or administrative experience desired.

• Recreation Programming experience highly desired.

• Thorough knowledge of modern office practices, including good filing, and record systems, grammar, proofreading, organization, and checking for accuracy of tasks.
• General knowledge of parks and recreation programs preferred.

• Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to…